Regular Meeting Minutes - November 14, 2012

Huntley Area Public Library District

Board of Trustees Minutes for Levy Hearing and Regular Meeting

November 14, 2012

The Board of Trustees of the Huntley Area Public Library District met at the library on November 14, 2012.  President Jan Schadt called the Levy Hearing to order at 6:49 p.m.  Also present were Rusty Ayers, Ann Christiansen, Kathleen Pilat, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Business Office Coordinator.  Judith Klein and Mitch Baker were absent.

Visitors:  No visitors.

Public Comment:  No public comment.

Levy Hearing Adjournment:  Since there were no members of the public present, the hearing was closed.  Pilat motioned, Christiansen seconded to adjourn the Levy Hearing at 6:59 p.m.  All Ayes.  No Nays.  Motion approved.

President Schadt convened the Regular Meeting at 7:00 p.m.  Also present were Rusty Ayers, Ann Christiansen, Kathleen Pilat, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Business Office Coordinator.  Judith Klein participated by telephone.  Mitch Baker was absent.

Visitors:  No visitors.

Public Comment:  No public comment.

Secretary’s Report:  Christiansen motioned, Threadgill-Smith seconded to approve the October 17, 2012 Regular Board Meeting Minutes.  Three Ayes.  No Nays.  Three Abstains.  Motion approved.

The draft October 29, 2012 Special Board Meeting Minutes were amended to correctly reflect that Rusty Ayers was in attendance.  Pilat motioned, Ayers seconded to approve the October 29, 2012 Special Board Meeting Minutes as amended.  Five Ayes.  No Nays.  One Abstain.  Motion approved.

Financial Reports and Checks:  Christiansen motioned, Pilat seconded to approve the Treasurer’s Report and checks as submitted for October.  Roll call votes were:  Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  No discussion.

Librarian’s Report:  Presented by McDonald.

Personnel:  No additional oral comments.

Facilities/Operations:  The staff was very appreciative of the recent updates to the “Vacation Benefits” policy and the “Job Classifications and Salary Ranges 2012-2013” policy.  Patron feedback in relation to simplified access to the Internet via the library’s wi-fi network effective October 26, 2012 has been positive.  Pre-winter parking lot crack-filling has been completed.

Community/Fundraising:  The 2012 Sun City Expo was a success with approximately 300 people visiting the library’s booth and 20 new library cards being issued.  The IPLAR grant application has been submitted.  The Village of Huntley will hold a public hearing on December 6, 2012 regarding the proposed downtown area, tax increment financing (or TIF) district. 

Circulation/Program Usage:  The Orion Samuelson presentation and book signing was a success with approximately 200 people attending.  Check-outs in October were up 10.7% relative to October 2011.  Adult Programs, Teen Programs and Children’s Programs also showed increases in attendance relative to October 2011.  A new attendance counter was installed in October to replace the counter which had stopped functioning. 

RAILS Library System Report:  RAILS has selected a permanent Director.  Deirdre Brennan will begin at RAILS on January 2, 2013.

Committee Reports:

Board Policy:  No report.

Finance:  No report.

Friends’ Liaison:  Reported by Threadgill-Smith.  The MiniLinks@thelibrary event raised $1,150.  The Holiday Baskets will be on display at the library from November 16 through December 18.  The next monthly general meeting will be on November 16.  No December meeting.  The Christmas on the Square Book Sale will be on December 1 from Noon to 5 p.m.  The Annual Holiday Open House will take place on December 7.  The Friends Foundation members Holiday Luncheon will be on December 14 from 11:30 a.m. to 1 p.m. at the Boulder Ridge Country Club.  The Friends are looking for artists to create boxes for an upcoming fundraiser.

Adoption of Levy Ordinance: A typo was corrected and an update of the draft Ordinance 2012-9 was distributed at the meeting.  Pilat motioned, Klein seconded to approve Ordinance 2012-9: An Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013 as presented.  Roll call votes were:  Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Family and Medical Leave Policy:  A vote on this policy was postponed.

Complaint Policy:  A vote on this policy was postponed.

Sexual and Other Forms of Harassment Policy:  A vote on this policy was postponed.

Unpaid Personal Leave Policy:  A vote on this policy was postponed.

Holidays Policy:  A vote on this policy was postponed.

Executive Meeting:  Ayers motioned, and Christiansen seconded for the Library Board to convene in an Executive Session at 7:30 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2.  Roll call votes were:  Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye, and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

The board came out of the Executive Meeting at 8:10 PM.

Compensation of Library Director:  Ayers motioned and Threadgill-Smith seconded to increase the Library Director’s salary 2.5% to $90,878.98 effective November 23, 2012 in connection with his annual performance review.  Roll call votes were: Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye, and Threadgill-Smith-Aye.

Other Items from Executive Session for Action:  None

Board Discussion:  None

Adjourn:  Pilat motioned, and Christiansen seconded to adjourn the meeting at 8:13 p.m.  All Ayes.  No Nays.  Motion approved.

Respectfully Submitted,                                                      

Ann Christiansen, Secretary