Regular Meeting Minutes - October 17, 2012

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

October 17, 2012

The Board of Trustees of the Huntley Area Public Library District met at the library on October 17, 2012.  Vice President Judith Klein called the meeting to order at 7:05 p.m.  Also present were Mitch Baker, Ann Christiansen, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Business Office Coordinator.  Rusty Ayers, Kathleen Pilat and Jan Schadt were absent.

Visitors:  Sergio Ramos, Head of Maintenance.

Public Comment:  No comments.

Secretary’s Report:  Christiansen motioned, Baker seconded to approve the September 18, 2012 Regular Board Meeting Minutes.  All Ayes.  No Nays.  Motion approved.

The draft September 25, 2012 Special Board Meeting Minutes were updated to correctly reflect Judith Klein was absent and Rusty Ayers was present.  Threadgill-Smith motioned, Baker seconded to approve the September 25, 2012 Special Board Meeting Minutes as amended.  All Ayes.  No Nays.  Motion approved.

Financial Reports and Checks:  Christiansen motioned, Baker seconded to approve the Treasurer’s Report and checks as submitted for September.  Roll call votes were:  Baker-Aye, Christiansen-Aye, Klein-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  Getty listed non-Operating Fund expenses on the September 2012 Income/Expense Report separately, as approved by the library’s auditor.

Ramos entered the meeting at 7:11 p.m.

Librarian’s Report:  Presented by McDonald.

Personnel:  No additional oral comments.

Facilities/Operations:  In honor of his parents’ 65^th wedding anniversary, Huntley resident John Stabb generously donated two trees and their planting into the dirt cut-outs outside the front entrance of the building.  Parents of minor library card holders in the district were notified of the scheduled October 26, 2012 updates to the library’s wi-fi settings via an informational post card sent through the postal mail.  Information regarding the updates was also posted in the library and on the library’s website.  The library’s mobile app is in development.

Community/Fundraising:  The Village of Huntley is holding a Joint Review Board Meeting on October 23, 2012 to discuss the proposed downtown TIF district.  McDonald will represent the library as a member of the Joint Review Board.

Circulation/Program Usage:  No additional oral report.

RAILS Library System Report:  RAILS continues to search for a permanent Director.

Committee Reports:

Board Policy:  No report.

Finance:  A Finance Committee or full Board Meeting will be scheduled to review the Ordinance Providing for the Levying and Assessment of Taxes.

Friends’ Liaison:  Reported by Threadgill-Smith.  The Friends raised $1,800 at the Huntley Fall Fest Book Sale.  Culver’s Night Out raised $443.  The next Friends General Meeting is scheduled for October 19, 2012.  The Friends Foundation Open House will be on October 24^th from 1-2:30 p.m.  MiniLinks@thelibrary will be on October 26^th from 6-8 p.m.  The cost of the Mini-Golf Fundraiser is $3 per golfer or $10 per family.

Select Date for Levy Hearing and Adoption:  November 14, 2012 at 6:45 p.m.

No Solicitation/Distribution Policy:  Baker motioned, Christiansen seconded to approve the No Solicitation/Distribution policy as presented.  All Ayes.  No Nays.  Motion approved.

Whistleblower Policy:  Christiansen motioned, Baker seconded to approve the Whistleblower policy as presented.  All Ayes.  No Nays.  Motion approved.

Workplace Security Policy:  Change “question employees and to inspect any packages…” to “question employees and to request to inspect any packages…”.  Replace “as well as employees who after the inspection are believed to be any policy, will be subject to disciplinary action up to and including discharge.” with “may be subject to referral to the local police.”  Baker motioned, Christiansen seconded to approve the Workplace Security policy as amended.  All Ayes.  No Nays.  Motion approved.

1.01a Position Classification and Salary Ranges 2012-2013 Policy:  Discussion postponed.

Vacation Benefits Policy:  Discussion postponed.  A Special Board Meeting will be scheduled.

Approval of Audit of Library Finances for FY2011-2012:  Christiansen motioned, Baker seconded to approve the Audit of Library Finances for FY2011-2012.  All Ayes.  No Nays.  Motion approved.

Executive Session:  No Executive Session.

Items from Executive Session for Action:  No items.

Board Discussion:  No discussion.

Adjourn:  Threadgill-Smith motioned, Christiansen seconded to adjourn the meeting at 7:56 p.m.  All Ayes.  No Nays.  Motion approved.

Respectfully Submitted,                                                    

Ann Christiansen, Secretary