Regular Meeting Agenda - Wednesday, February 20, 2013

Board of Trustees

Huntley Area Public Library District

Regular Monthly Board Meeting to be Held

At the Library

11000 Ruth Road, Huntley, Illinois 60142

Wednesday, February 20, 2013, 7:00 p.m.

AGENDA

Call to Order

Attendance

Public Comment and Visitors

1. REGULAR BUSINESS       

                Secretary’s Report         

Approval of Minutes of the following:

Regular Board Meeting, January 16, 2013*

                                Special Board Meeting, January 27, 2013*

                Financial Reports and Checks

                                Approval of Checks and Financial Reports*

                Monthly Income/Expense Report (Discussion)

2. LIBRARY DIRECTOR’S MONTHLY REPORT

Personnel Updates

                Facilities/Operations Updates

                Community/Fundraising Updates

                Circulation/Program Usage Updates

                RAILS Library System Updates

3. COMMITTEE REPORTS

Board Policy                                   Schadt, Christiansen, Klein

                Finance                                                                Baker, Schadt, Klein

                Friends’ Liaison                                                Threadgill-Smith

4. NEW BUSINESS

Consideration of bids for Live & Learn Grant Project to Replace Library Carpeting*

The Board will consider and accept one bid or reject any and all bids in relation to the awarding of the Live & Learn Grant-supported carpeting project.

Request for Proposals for Live & Learn Grant Carpet Replacement Project Information*

                If the Board chooses to reject all submitted bids in relation to the first agenda item, the                Board may issue a second request for proposals for the Live & Learn Grant-supported          carpeting project.

Check-Out Area Work and Additional Check-Out Machines*

                The Board will consider and potentially vote on proposed Check-Out Area construction                 and the addition of more check-out machines.

Application for FY 2014 State of Illinois Public Library Construction Grant*

The Board will consider and potentially vote regarding an application by the library for a FY 2014 State of Illinois Public Library Construction Grant.

Draft Update of Library Directors Goals

The Board will consider and discuss the latest draft of the update to the Library’s Director’s Goals through November 2013.

5. OLD BUSINESS

“Emergency Library Building Closings” Policy*

(Formerly the “Emergency Closings” Policy)

The Board will consider and potentially vote on proposed updates to the above Library Policy.

“Sick Leave” Policy*

The Board will consider and potentially vote on proposed updates to the above Library Policy.

“Pay, Work Week and Breaks” Policy

(Formerly a part of the “Work Weeks & Pay Periods” Policy)

                The Board will review proposed updates to the above Library Policy.

“Overtime and Compensatory and Extra Time” Policy

(Formerly a part of the “Work Weeks & Pay Periods” Policy)

                The Board will review proposed updates to the above Library Policy.

“Attendance” Policy

(Formerly a part of the “Work Weeks & Pay Periods” Policy)

                The Board will review proposed updates to the above Library Policy.

6. EXECUTIVE SESSSION

The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

7.         Item(s) from Executive Session for Action*

8. UPCOMING DATES

Huntley Expo, February 23 and 24, 2013, Marlowe Middle School 

Regular, March Board Meeting, March 20, 2013, 7 PM 

9. BOARD DISCUSSION

None Scheduled              

Adjournment*

Note:  An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.

Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.