The Huntley Area Public Library Board of Trustees Meeting Agendas.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
Finance Committee
The Finance Committee of the Board of Trustees of the Huntley Area Public Library District will meet at the library on Thursday, May 9, 2013, at 11:00 A.M. The purpose of the meeting will be to discuss the library budget for fiscal year 2013/2014.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
Policy Committee
The Policy Committee of the Board of Trustees of the Huntley Area Public Library District will meet at the library on Tuesday, April 30, 2013, at 4:00 P.M. The purpose of the meeting will be to discuss proposed updates and additions to library policy.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
Finance Committee
Meeting Cancelation
The meeting of the Finance Committee of the Board of Trustees of the Huntley Area Public Library District previously scheduled for Thursday, April 25, 2013, at 1:00 P.M. at the library has been canceled.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
Finance Committee
The Finance Committee of the Board of Trustees of the Huntley Area Public Library District will meet at the library on Thursday, April 25, 2013, at 1:00 P.M. The purpose of the meeting will be to discuss the library budget for fiscal year 2013/2014.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
Policy Committee
The Policy Committee of the Board of Trustees of the Huntley Area Public Library District will meet at the library on Wednesday, March 6, 2013, at 4:00 P.M. The purpose of the meeting will be to discuss proposed updates and additions to library policy.
Board of Library Trustees
Huntley Area Public Library District
11000 Ruth Road
Huntley, Illinois 60142
The regular, April 2013 Meeting of the Board of Trustees of the Huntley Area Public Library District has been changed from April 17, 2013 at 7:00 PM, to April 24, 2013 at 7:00 PM. The meeting will be held at the library.
Board of Trustees
Huntley Area Public Library District
Regular Monthly Board Meeting to be Held
At the Library
11000 Ruth Road, Huntley, Illinois 60142
Wednesday, April 24, 2013, 7:00 p.m.
AGENDA
Call to Order
Attendance
Public Comment and Visitors
Secretary’s Report
Approval of Minutes of the following:
Regular Board Meeting, March 20, 2013*
Financial Reports and Checks
Approval of Monthly Checks and Financial Reports*
Monthly Income/Expense Report (Discussion)
Personnel Updates
Facilities/Operations Updates
Community/Fundraising Updates
Circulation/Program Usage Updates
RAILS Library System Updates
Board Policy Schadt, Christiansen, Klein
Finance Baker, Schadt, Klein
Friends’ Liaison Threadgill-Smith
Annual Certification with the State of Illinois
The Library has completed its annual certification with the State of Illinois.
Purchase of Check-Out Machines*
The Board will consider and potentially vote to authorize the purchase of two check-out machines.
Resolution 2013-1*
The Board will consider and potentially vote to extend temporary, trial library service to local areas currently unserved by a public library with the purpose of encouraging inclusion of those areas in the Huntley Area Public Library District.
“Library Card” Policy*
The Board will consider and potentially vote on proposed updates to the above Library Policy (currently named “3.03 Member Cards” Policy).
“Appointment” Policy*
The Board will consider and potentially vote on proposed updates to the above Library Personnel Policy.
None Scheduled
The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Finance Committee Meeting, April 25, 2013, 1 PM
Board Policy Committee Meeting, April 30, 2013, 4 PM
Regular, May Board Meeting, May 15, 2013, 7 PM
None Scheduled
Adjournment*
Note: An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.
Board of Trustees
Huntley Area Public Library District
Regular Monthly Board Meeting to be Held
At the Library
11000 Ruth Road, Huntley, Illinois 60142
Wednesday, February 20, 2013, 7:00 p.m.
AGENDA
Call to Order
Attendance
Public Comment and Visitors
Secretary’s Report
Approval of Minutes of the following:
Regular Board Meeting, January 16, 2013*
Special Board Meeting, January 27, 2013*
Financial Reports and Checks
Approval of Checks and Financial Reports*
Monthly Income/Expense Report (Discussion)
Personnel Updates
Facilities/Operations Updates
Community/Fundraising Updates
Circulation/Program Usage Updates
RAILS Library System Updates
Board Policy Schadt, Christiansen, Klein
Finance Baker, Schadt, Klein
Friends’ Liaison Threadgill-Smith
Consideration of bids for Live & Learn Grant Project to Replace Library Carpeting*
The Board will consider and accept one bid or reject any and all bids in relation to the awarding of the Live & Learn Grant-supported carpeting project.
Request for Proposals for Live & Learn Grant Carpet Replacement Project Information*
If the Board chooses to reject all submitted bids in relation to the first agenda item, the Board may issue a second request for proposals for the Live & Learn Grant-supported carpeting project.
Check-Out Area Work and Additional Check-Out Machines*
The Board will consider and potentially vote on proposed Check-Out Area construction and the addition of more check-out machines.
Application for FY 2014 State of Illinois Public Library Construction Grant*
The Board will consider and potentially vote regarding an application by the library for a FY 2014 State of Illinois Public Library Construction Grant.
Draft Update of Library Directors Goals
The Board will consider and discuss the latest draft of the update to the Library’s Director’s Goals through November 2013.
“Emergency Library Building Closings” Policy*
(Formerly the “Emergency Closings” Policy)
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Sick Leave” Policy*
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Pay, Work Week and Breaks” Policy
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will review proposed updates to the above Library Policy.
“Overtime and Compensatory and Extra Time” Policy
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will review proposed updates to the above Library Policy.
“Attendance” Policy
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will review proposed updates to the above Library Policy.
The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Huntley Expo, February 23 and 24, 2013, Marlowe Middle School
Regular, March Board Meeting, March 20, 2013, 7 PM
None Scheduled
Adjournment*
Note: An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.
Board of Trustees
Huntley Area Public Library District
Regular Monthly Board Meeting to be Held
At the Library
11000 Ruth Road, Huntley, Illinois 60142
Wednesday, March 20, 2013, 7:00 p.m.
AGENDA
Call to Order
Attendance
Public Comment and Visitors
Secretary’s Report
Policy Committee Report, March 6, 2013
Approval of Minutes of the following:
Regular Board Meeting, February 20, 2013*
Financial Reports and Checks
Approval of Monthly Checks and Financial Reports*
Approval of Semi-Annual Treasurer’s Reports for submission to McHenry and Kane Counties*
Monthly Income/Expense Report (Discussion)
Personnel Updates
Facilities/Operations Updates
Community/Fundraising Updates
Circulation/Program Usage Updates
RAILS Library System Updates
Finance Baker, Schadt, Klein
Friends’ Liaison Threadgill-Smith
Consideration of Extensions of the Suspensions of Library Privileges of Patrons Violating the Library’s Patron Behavior Policy*
The Board will consider and potentially vote on extending existing suspensions of patrons involved in behavior which violated the Library’s Patron Behavior Policy.
“Staff Development” Policy*
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Computer Security and Telecommunications” Policy*
The Board will consider and potentially vote on the above addition to Library Policy.
“Discipline” Policy*
(Formerly the “Policy on Discipline”)
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Sick Leave” Policy*
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Pay, Work Week and Breaks” Policy *
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Overtime, Compensatory and Extra Time” Policy*
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will consider and potentially vote on proposed updates to the above Library Policy.
“Attendance” Policy*
(Formerly a part of the “Work Weeks & Pay Periods” Policy)
The Board will consider and potentially vote on proposed updates to the above Library Policy.
Application for FY 2014 State of Illinois Public Library Construction Grant*
The Board will consider and potentially vote regarding an application by the library for a FY 2014 State of Illinois Public Library Construction Grant.
The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Sun City Expo, Sun City, Huntley, March 28, 2013
Huntley Chamber of Commerce Breakfast, Pincrest C.C., April 3, 2013, 7:30 AM
Friends Foundation Shop & Share Fundraiser, Huntley Culvers, April 9, 2013, 4-8 PM
Regular, April Board Meeting, April 24, 2013, 7 PM (Note this is the 4th Wed. of month)
None Scheduled
Adjournment*
Note: An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.
Board of Trustees
Huntley Area Public Library District
Regular Monthly Board Meeting to be Held
At the Library
11000 Ruth Road, Huntley, Illinois 60142
Wednesday, May 15, 2013, 7:00 p.m.
REVISED AGENDA
Call to Order
Attendance
Public Comment and Visitors
Secretary’s Report
Policy Committee Report, April 30, 2013
Finance Committee Report, May 9, 2013
Approval of Minutes of the following:
Regular Board Meeting, April 24, 2013*
Financial Reports and Checks
Approval of Monthly Checks and Financial Reports*
Monthly Income/Expense Report (Discussion)
Personnel Updates
Facilities/Operations Updates
Community/Fundraising Updates
Circulation/Program Usage Updates
RAILS Library System Updates
Board Policy Schadt, Christiansen, Klein
Finance Baker, Schadt, Klein
Friends’ Liaison Threadgill-Smith
Resolution 2013-2* - Resolution of Appreciation honoring Judy Klein for her service to the Huntley Area Public Library District as a Library Board Member.
The Board will vote on a Resolution thanking Judy Klein for her service to the library and the Community as a Library Board Member.
Resolution 2013-3* - Resolution of Appreciation honoring Leslie Threadgill-Smith for her service to the Huntley Area Public Library District as a Library Board Member.
The Board will vote on a Resolution thanking Leslie Threadgill-Smith for her service to the Library and the Community as a Library Board Member.
Consideration of bids for Live & Learn Grant Project to Replace Library Carpeting*
The Board will consider and accept one bid or reject all bids in relation to the awarding of the Live & Learn Grant-supported carpeting project.
“Benefits” (currently “2.00 Benefits”) Policy
The Board will review the proposed updates the above policy.
“Patron-Generated Online Content” Policy
The Board will review the above proposed, draft policy.
“Social Media Use Policy”
The Board will review the above proposed, draft policy.
“Telecommuting” Policy
The Board will review the above proposed, draft policy.
“Personal Presentation of Employees” Policy (currently “Personal Appearance of Employees”)
The Board will review the proposed updates the above policy.
Draft of Working Budget for Fiscal Year 2013-14
The Board will review a proposed draft of the Working Budget for Fiscal Year 2013-14
“Appointment” Policy
The Board will consider and potentially vote on proposed updates to the above Library Personnel Policy.
The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Regular, June Board Meeting, June 12, 2013, 7 PM (Note, this is the 2nd Wed. of the month)
None Scheduled
Adjournment*
Note: An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.
Board of Trustees
Huntley Area Public Library District
Regular Monthly Board Meeting to be Held
At the Library
11000 Ruth Road, Huntley, Illinois 60142
Wednesday, May 15, 2013, 7:00 p.m.
REVISED AGENDA
Call to Order
Attendance
Public Comment and Visitors
Secretary’s Report
Policy Committee Report, April 30, 2013
Finance Committee Report, May 9, 2013
Approval of Minutes of the following:
Regular Board Meeting, April 24, 2013*
Financial Reports and Checks
Approval of Monthly Checks and Financial Reports*
Monthly Income/Expense Report (Discussion)
Personnel Updates
Facilities/Operations Updates
Community/Fundraising Updates
Circulation/Program Usage Updates
RAILS Library System Updates
Board Policy Schadt, Christiansen, Klein
Finance Baker, Schadt, Klein
Friends’ Liaison Threadgill-Smith
Resolution 2013-2* - Resolution of Appreciation honoring Judy Klein for her service to the Huntley Area Public Library District as a Library Board Member.
The Board will vote on a Resolution thanking Judy Klein for her service to the library and the Community as a Library Board Member.
Resolution 2013-3* - Resolution of Appreciation honoring Leslie Threadgill-Smith for her service to the Huntley Area Public Library District as a Library Board Member.
The Board will vote on a Resolution thanking Leslie Threadgill-Smith for her service to the Library and the Community as a Library Board Member.
Consideration of bids for Live & Learn Grant Project to Replace Library Carpeting*
The Board will consider and accept one bid or reject all bids in relation to the awarding of the Live & Learn Grant-supported carpeting project.
“Benefits” (currently “2.00 Benefits”) Policy
The Board will review the proposed updates the above policy.
“Patron-Generated Online Content” Policy
The Board will review the above proposed, draft policy.
“Social Media Use Policy”
The Board will review the above proposed, draft policy.
“Telecommuting” Policy
The Board will review the above proposed, draft policy.
“Personal Presentation of Employees” Policy (currently “Personal Appearance of Employees”)
The Board will review the proposed updates the above policy.
Draft of Working Budget for Fiscal Year 2013-14
The Board will review a proposed draft of the Working Budget for Fiscal Year 2013-14
“Appointment” Policy
The Board will consider and potentially vote on proposed updates to the above Library Personnel Policy.
The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Regular, June Board Meeting, June 12, 2013, 7 PM (Note, this is the 2nd Wed. of the month)
None Scheduled
Adjournment*
Note: An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.