Regular Meeting Minutes – December 20, 2017

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

December 20, 2017 

Amended 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 20, 2017.  President Threadgill-Smith called the meeting to order at 5:32 p.m. 

Attendance: 

Trustees Present:Chris Budzynski, Sean Cratty, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:Shannon McKibben 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Leigh Ann Porsch, Head of Marketing and Public Relations 

Visitors Present:  None 

Public Comments:  None 

Secretary’s Report:  Cratty motioned, Moore seconded that the Board approve the minutes of the Regular Meeting held on November 15, 2017 as presented.  All Ayes.  No Nays.  Motion carried. 

Smith motioned, Budzynski seconded that the Board approve the minutes of the Policy & Personnel Committee Meeting held on November 15, 2017 as presented.  All Ayes.  No Nays.  Motion carried. 

Budzynski motioned, Cratty seconded that the Board approve the minutes of the Library Board Retreat held on December 2, 2017 as presented.  All Ayes.  No Nays.  Motion carried.  The Board Retreat minutes will be available to the public after the vote. 

Financial Reports and Checks:  Cratty motioned, Novalinski seconded that the Board approve the checks and financial report for November 2017 as presented.  Roll call votes were:  Budzynski-Aye, Cratty-Aye; Moore-Aye, Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-November 2017 and there were no questions. 

Librarian’s Report:  Presented by Novak. 

Department Head Presentation-Leigh Ann Porsch, Head of Marketing:  As Head of Marketing and Public Relations, Leigh Ann is responsible for managing library publicity, public information, marketing, and grant proposals.  This department is comprised of 2 staff members (1 full-time and 1 part-time).  In addition, Leigh Ann promotes the use of and understanding of the library mission and services, procedures, and policies both internally and externally. 

There was an 18% failure rate at the Very Merry Huntley.  The library will explore options to mitigate people taking tickets but not using them.  The Occupancy Permit for the trailer is on the Village Board Meeting Agenda on December 21, 2017.  The head of the NIU Governmental Study will be on the January 2018 agenda to present the community survey data. 

Committee Reports: 

Policy & Personnel:  A meeting was held on November 15, 2017 to discuss the Service Animal Policy and the Library Lawn Use Policy.  These policies will be voted on at the Regular Board Meeting on January 17, 2018. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by Smith.  The Giving Tuesday plea raised $4,506.67.  The Holiday Baskets raised over $3,000.  The December book sale raised $1,000.  Match the Match will begin in February 2018.  The end of the year check was not given to Frank yet because he was sick.  The Friends anticipate giving the library approximately $43,000.  The EFS Grant gave an additional $5,000. 

 

New Business: 

Regular Board Meeting Dates for 2018:  Moore motioned, Novalinski seconded that the Board approve the Regular Board Meeting Dates for 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Sexual Harassment Prohibition Policy:  Cratty motioned, Moore seconded that the Board approve the Sexual Harassment Prohibition Policy as presented.  All Ayes.  No Nays.  Motion carried. 

Post-Holiday Staff Event Approval:  Novalinski motioned, Cratty seconded that the Board approve a post-holiday staff event not to exceed $1,200.  All Ayes.  No Nays.  Motion carried. 

Old Business:  There was no Old Business. 

Executive Session:  There were no minutes to release so there was no Executive Session. 

Items from Executive Session for Action:  None. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 17, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

Board Discussion:  There was no discussion. 

Adjourn:  Cratty motioned, Novalinski seconded to adjourn the meeting at 6:17 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Marjorie Smith, Secretary