Regular Meeting Minutes – May 16, 2018

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

May 16, 2018 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 16, 2018.  President Threadgill-Smith called the meeting to order at 5:31 p.m. 

Attendance: 

Trustees Present:  Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  David Moore 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services 

Visitors Present:  None 

Public Comments:  None 

Secretary’s Report:  Novalinski motioned, McKibben seconded that the Board approve the Executive Session Minutes of the Policy and Personnel Committee Meeting held on February 6, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Smith motioned, Budzynski seconded that the Board approve the Executive Session Minutes of the Policy and Personnel Committee Meeting held on February 26, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Novalinski motioned, Budzynski seconded that the Board approve the Executive Session Minutes of the Policy and Personnel Committee Meeting held on March 12, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

McKibben motioned, Novalinski seconded that the Board approve the Executive Session Minutes of the Policy and Personnel Committee Meeting held on March 20, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

McKibben motioned, Novalinski seconded that the Board approve the Executive Session Minutes of the Regular Meeting held on March 21, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Smith motioned, Budzynski seconded that the Board approve the minutes of the Regular Meeting held on April 18, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

McKibben motioned, Novalinski seconded that the Board approve the Executive Session Minutes of the Regular Meeting held on April 18, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Cratty entered the meeting at 5:36 p.m. 

Financial Reports and Checks:  McKibben motioned, Novalinski seconded that the Board approve the checks and financial report for April 2018 as presented.  Roll call votes were:  Budzynski-Aye; Cratty-Aye,   

McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-April 2018 and there were no questions. 

Librarian’s Report:  Presented by Novak. 

For the design of the library addition, Novak is in the process of establishing a community based, core planning group to work directly with the architect.  This group will consist of 10 individuals and will meet no more than ten times over a course of the next few months.  The Board has complete oversight for the project.  Novak is recommending that the library approve the contract for underwriting services from George K. Baum & Company.  Underwriting will be necessary for the bond issue.  The cost of underwriting will be 1% of the bond amount.  Novak is recommending Chapman and Cutler in Chicago for bond counsel.  At the request of the Board, Novak will look at other bond counsel options and present his findings at the Regular June Meeting.  The Policy and Personnel Committee reviewed policies that have not been approved, changed or reviewed in the last five years.   The committee will present recommendations for board consideration and approval at the Regular June Meeting.  Following an inspection of the roof today, it is the professional opinion of the inspector that the roofing system may last another 10 years.  The audit of the library’s financial statements will begin on June 18th.  Threadgill-Smith handed out the Board of Trustees Addresses, Email and Phone Number list dated May 17, 2017. 

Committee Reports: 

Policy & Personnel:  Met on May 10th to review library policies. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by Kampwerth.  The breakfast fundraiser on May 9 raised approximately $3,000.  The Friends will earn 10% of the proceeds from purchases at the Growing Scene, Inc. on May 18-20.  Kona Ice will be at the library during summer reading registration on June 6-7.  The Friends will earn 20% of all sales. 

New Business: 

Underwriter Engagement Agreement Approval:  Cratty motioned, Novalinski seconded that the Board approve the Underwriting Engagement Agreement with George K. Baum & Company (GKB) as presented.  The library will pay GKB 1% of the total production of the project bonds issued plus all other fees outlined in the agreement.  Roll call votes were:  Budzynski-Aye; Cratty-Aye, McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Nominating Committee-Slate of Officers and Nominations:  The Board of Trustees elected the following new officers for 2018-2019: 

President  Chris Budzynski 
Vice-President  Leslie Threadgill-Smith 
Treasurer  Sean Cratty 
Secretary  Shannon McKibben 

Smith motioned, McKibben seconded that the Board accept the slate of officers as presented effective at the June 20, 2018 Regular Meeting.  Roll call votes were:  Budzynski-Aye; Cratty-Aye, McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Old Business/Unfinished Business:   

Compensation of Library Director:  The motion to increase the compensation of the Library Director at the May 10, 2018 Special Meeting was based on an incorrect figure.  McKibben motioned and Cratty seconded to increase the Library Director’s salary 3% to $110,375.79 effective April 21, 2018 in connection with his annual performance review.  Roll call votes were: Budzynski-Aye, Cratty-Aye, McKibben-Aye, Novalinski-Aye, Smith-Aye, and Threadgill-Smith-Aye. 

Board Discussion:   

FY18-19 Working Budget Preview/Draft:  Trustees reviewed the draft of the FY18-19 Working Budget and there were no questions or comments. 

Executive Session:  There was no Executive Session. 

Items from Executive Session for Action:  None. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 20, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

Adjourn:  McKibben motioned, Novalinski seconded to adjourn the meeting at 6:11 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted,  

Marjorie Smith, Secretary