Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
April 17, 2019
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on April 17, 2019. President Budzynski called the meeting to order at 5:31 p.m.
Trustees Present: Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: None
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Deborah Luetscher, Head of Youth Services; Leigh Ann Porsch, Head of Marketing and Public Relations
Visitors Present: Vito Benigno, resident
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on March 20, 2019. All Ayes. No Nays. Motion carried
Financial Reports and Checks: McKibben motioned, Cratty seconded that the Board approve the checks and financial report for March 2019 as presented. Roll call votes were: Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #26994 payable to Klein, Thorpe, Jenkins, Ltd. for $903 is for legal services rendered regarding the building project. Chase Business Card charge from Facebook for $64 is for advertising.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-March 2019 and there were no questions.
Library Director’s Report: Presented by Novak.
Congratulations on the referendum outcome. Library trustees begin their terms on May 20, 2019. Our May Regular Board Meeting is scheduled for May 15th, so that date cannot be used for installation. In addition, the June Regular Board Meeting scheduled for June 19th is past the 74-day requirement for installation. Due to this year’s calendar, the board will either need to move the May Regular Board Meeting date or call a special meeting to install the trustees. Vito Benigno, a newly elected trustee, is attending the meeting tonight to observe. As of tonight’s meeting, the library has not yet received the contract for construction management or architectural services. At tonight’s meeting, the contract for bond counsel/disclosure counsel engagement and soil borings and site survey will be acted upon. The soil boring should cost between $7,000-$8,000 and the site survey should cost approximately $15,000. Enclosed with the packet are some of the basic milestones for the building project.
Policy & Personnel: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The April book sale raised $1,263. Culver’s of Huntley installed a Little Free Library and it was plaqued by the Friends. To date, 100 tickets have been sold to the Breakfast Fundraiser on May 8. The Human Race will be on April 28 at McHenry County College. Participants can register online. The Friends are starting to plan for the MiniLinks Fundraiser.
Architectural Contract Approval: The contract has not yet been received by the library. Postponed for a future vote.
Construction Management Contract Approval: The contract has not yet been received by the library. Postponed for a future vote.
Approval of Bond Counsel/Disclosure Counsel Engagement: Cratty motioned, McKibben seconded that the Board approve the engagement letter for Bond Counsel/Disclosure Counsel with Chapman and Cutler LLP for $7,500 as presented. Roll call votes were: Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Approval of Executive Authority for Soil Borings and Site Survey: Novalinski motioned, Cratty seconded that the Board approve a soil boring expense not to exceed $10,000 and a site survey expense not to exceed $20,000. Roll call votes were: Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Nay. Five Ayes. One Nays. Motion carried.
Nominating Committee Appointments: Novalinski and Smith were appointed to the nominating committee.
Change in Regular Meeting Date or Selection of Special Meeting Date: The May Regular Board Meeting has been changed from May 15, 2019 to May 22, 2019 at 5:30 p.m.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, May 22, 2019 at the Huntley Area Public Library District at 5:30 p.m.
Board Discussion: A request was made to try to schedule future Facilities Committee meetings immediately before or after a Regular Board Meeting.
President Budzynski thanked everyone involved in the building program for promoting the hopes and dreams of the library.
Benigno, Getty, Kampwerth, Luetscher and Porsch left the meeting at 5:56 p.m.
Executive Session: Threadgill-Smith motioned, McKibben seconded for the Library Board to convene in an Executive Session at 5:56 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing the annual review of the Library Director. Roll call votes were: Budzynski-Aye; Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Moore entered meeting at 6:32 p.m.
The Board left the Executive Session at 6:56 p.m.
Items from Executive Session for Action:
Compensation of Library Director: Novalinski motioned, McKibben seconded to increase the Library Director’s salary 3% to $113,687.06 effective April 21, 2019 in connection with his annual performance review. Roll call votes were: Budzynski-Aye; Cratty-Aye; McKibben-Aye; Moore-Aye, Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Adjourn: Novalinski motioned, Cratty seconded to adjourn the meeting at 7:02 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary