Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
September 16, 2020
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on September 16, 2020. President Budzynski called the meeting to order at 5:35 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: Sean Cratty
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services
Visitors Present: Paul Inserra, McClure, Inserra & Co., Chtd.
Public Comments: There were no public comments.
Presentation of Audit: Paul Inserra, of McClure Inserra & Co., Chtd., reviewed the financial statements and operational matters of the Huntley Area Public Library District for the fiscal year ended June 30, 2020, which included a clean opinion letter.
Threadgill-Smith left the meeting at 5:50 p.m. Inserra left the meeting at 5:52 p.m.
Secretary’s Report: Novalinski motioned, Benigno seconded that the Board approve the minutes of the Executive Session held on August 19, 2020 as presented. All Ayes. No Nays. Motion carried.
McKibben motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on August 19, 2020 as amended. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Benigno motioned, Smith seconded that the Board approve the checks and financial report for August 2020 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye, McKibben-Aye; Novalinski-Aye; and Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): There was no discussion.
Library Director’s Report: Presented by Novak. The utility relocation project was completed and power was restored to the building on Monday, September 14th. The library began business operations on Tuesday, September 15th. A gap in the foundation, in the northwest corner of the building, has been corrected. In February 2021, the library will need to close to the public to move into the new addition so work can begin in the original building. Next week, Novak will have an initial meeting with representatives from Interiors for Business to get the furniture procurement process underway. The goal is to have the furniture purchased by the end of October.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends raised approximately $1,500 at the Culvers Fundraising Night on September 8th. The planning process has begun for the holiday baskets and the end of the year plea. General Meetings will continue via Zoom through December 2020.
Approval of FY 2020-2021 Budget and Appropriation Ordinance: Novalinski motioned, Smith seconded that the Board approve the Ordinance Providing for Budget and Appropriations of the Huntley Area Public Library District, McHenry and Kane Counties, Illinois for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, and Smith-Aye. All Ayes. No Nays. Motion carried.
Transfer from Operating Fund to Special Reserve Fund: Novak is recommending a smaller transfer of $10,000 from the Operating Fund to the Special Reserve Fund because the library is in the middle of a construction project. McKibben motioned, Novalinski seconded that the Board approve transferring $10,000 from the Operating Fund to the Special Reserve Fund. Roll call votes were: Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, and Smith-Aye. All Ayes. No Nays. Motion carried.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, October 21, 2020 at 5:30 p.m.
Board Discussion: The Board would like to see how things progress with the pandemic before committing to a retreat in December 2020 or January 2021.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Adjourn: Novalinski motioned, McKibben seconded to adjourn the meeting at 6:06 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary