Board of Trustees Minutes for Regular Meeting – December 17, 2014

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

December 17, 2014

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 17, 2014.  The meeting was called to order at 7:01 p.m. by President Schadt.

Attendance:

Members Present:  Mitch Baker, Ann Christiansen, Virginia Maravilla, Kathleen Pilat and Jan Schadt

Members Absent:  Rusty Ayers and Beverly Cannalte

Library Staff Present:  Frank Novak, Director; Loralei Getty, Business Manager; Rosie Lukas, Head of Public Services

Visitors Present:  None

Public Comments:  There were no comments.

Secretary’s Report:  Pilat motioned, Maravilla seconded to approve the November 19, 2014 Regular Board Meeting Minutes as presented.  Three Ayes.  Two Abstains.  No Nays.  Motion carried.

Maravilla motioned, Baker seconded to approve the November 19, 2014 Levy Ordinance Hearing Minutes as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  Pilat motioned, Baker seconded to approve the Financial Report for FY 14/15 as of November 30, 2014 and the November 2014 disbursements in the total amount of $78,212.75 as presented.  Roll call votes were:  Baker-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Monthly Income/Expense Report (Discussion):  There was no discussion.

Librarian’s Report:  Presented by Novak.

Personnel:  December 22, 2014 at 5 p.m. is the final day to submit petitions for the open Board positions.

Facilities/Operations:  AT&T is installing a new fiber optic line.

Community/Fundraising:  The Holiday Open House was a success.  This year we had 1,370 patrons attend compared to last year’s count of 469 (which we exceeded in the first 40 minutes).

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

 

Committee Reports:

Board Policy:  There was no report.

Finance:  There was no report.

Friends’ Liaison:  The book/raffle sale on December 5-7 raised approximately $800.  The Member’s Holiday Luncheon is scheduled for December 19 at Boulder Ridge.

 

New Business:

Approval of Personal Appearance Policy:  Baker motioned, Christiansen seconded to approve the Personal Appearance Policy with replacement verbiage in paragraph 2.  All Ayes.  No Nays.  Motion carried.

Approval of Patron Behavior Policy:  Baker motioned, Christiansen seconded to approve the Patron Behavior Policy as presented.  All Ayes.  No Nays.  Motion carried.

Resolution 2014-4 for Corporate Credit Card:  Pilat motioned, Christiansen seconded to approve Resolution 2014-4: Resolution to Obtain Corporate Credit Card as presented.  Roll call votes were:  Baker-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Regular Board Meeting Dates for 2015:  Baker motioned, Pilat seconded to approve the Regular Board Meeting Dates for 2015 as presented.  All Ayes.  No Nays.  Motion carried

Old Business:  There was no old business.

Executive Session:  There was no executive session.

Items from Executive Session for Action:  None

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 21, 2015 at the Huntley Area Public Library District at 7:00 p.m.

Board Discussion:  The Board would like Novak to research the installation of an awning at the main entrance and a Plexiglas wall at Circulation to keep the air out.  Novak will resume looking into pricing for a new library sign and wording.

Adjourn:  Pilat motioned, Christiansen seconded to adjourn the meeting at 7:48 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Kathleen M. Pilat, Secretary