Board of Trustees Minutes for Regular Meeting – November 17, 2021

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

November 17, 2021


Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Temporary Meeting Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on November 17, 2021. President Budzynski called the meeting to order at 5:30 p.m.


Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Katie Kunde, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: None

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Elizabeth Steffensen, Head of Public Services

Visitors Present: None

Public Comments: There were no public comments.

Secretary’s Report: Threadgill-Smith motioned, Cratty seconded that the Board approve the minutes of the Regular Meeting held on October 20, 2021 as amended. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: Benigno motioned, Threadgill-Smith seconded that the Board approve the checks and financial report for October 2021 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Cratty-Aye; Kunde-Aye, McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. A payment on 10/15/21 to fnbo for $15 was for an incoming wire fee for the bond transfer from Zions Bank.

Monthly Income/Expense Report (Discussion): All of the library’s assets are at fnbo and out of BMO Harris Bank. 7300-90 Utilities is slightly over budget as the library continues to heat a building under construction. The library has locked in a rate per therm with Vanguard.

Library Director’s Report: Presented by Novak. The library has begun interviewing for a new Head of IT. The library does have an interim plan if a new Head of IT is not hired prior to the current Head of IT’s departure.

Committee Reports:

Policy: There was no report.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Novak. The Friends are anticipating to raise $25,000-$30,000 this year. Winners of the Fall Basket Fundraiser will be drawn on Friday, November 19th. The Giving Tuesday mailing will be going out soon.

New Business:

Levy Ordinance Approved: The proposed levy ordinance shows an increase of 4.9% over last year’s total tax extension. The last day to file a certified copy of the levy ordinance with Kane County and McHenry County is December 28, 2021 so, if the board chooses, there is time to change the levy percentage. Novak has received no new growth figures from Kane County. The new growth figures received from McHenry County are from March 2021 and reflect an increase of 2.68% for Fiscal Year 2021-2022. It is important to capture new growth in the district. Benigno motioned, McKibben seconded that the Board approve An Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2021 and Ending June 30, 2022 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Cratty-Aye, Kunde-Aye, McKibben-Aye, Smith-Aye and Threadgill-Smith-Nay. Six Ayes. One Nay. Motion carried.

Construction Closure Approval: Based on the recommendation from Wold Architects & Engineers and Gilbane Building Company, Novak is asking that the library be closed from December 31, 2021 through January 23, 2022 for relocating materials into Phase II, furniture installation in Phase II, and staff training. The library would fully reopen on Monday, January 24, 2022. The board feels this is a long closure and recognizes it coincides with the winter break of the local and surrounding schools but understands the construction time frame can’t be changed. The Marketing department will share the latest information about the construction closure with the public. The board is not opposed to a soft opening, such as a ribbon cutting, at the January 2022 Regular Board Meeting followed by a public event in the spring of 2022. McKibben motioned, Kunde seconded that the Board approve closing the library from December 31, 2021 through January 23, 2022 as presented. All Ayes. No Nays. Motion carried.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, December 15, 2021 at 5:30 p.m.

Board Discussion: An employee of the library, with 15 years of service, has resigned her position effective December 10, 2021. This employee has requested that in consideration of her length of employment and dedication to the library, that the library waive her repayment of tuition reimbursement after December 10, 2019 for $1,758. While the board appreciates her length of service to the library, the request to waive the tuition reimbursement repayment was declined for the following reasons:

1. As stated in the Staff Development section of the policy manual, the employee agreed to repaying the library, on a pro-rata basis, if the employee leaves the library with in two years of receiving the reimbursement.

2. This would set a precedent for the library when others participate in the program in the future.

3. Participants who leave the library’s employ before the term is up need to factor that cost into negotiations with any future employer.

4. The tuition reimbursement program was intended to support internal professional development and was not to be used to gain employment elsewhere.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Adjourn: McKibben motioned, Benigno seconded to adjourn the meeting at 6:23 p.m. All Ayes. No Nays. Motion carried.

Respectfully Submitted,

Shannon McKibben, Secretary