Board of Trustees Minutes for Regular Meeting – October 20, 2021

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

October 20, 2021

AMENDED

 

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Temporary Meeting Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on October 20, 2021. President Budzynski called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Katie Kunde, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: None

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Programming & Outreach Services

Visitors Present: None

Public Comments: There were no public comments.

Secretary’s Report: Cratty motioned, McKibben seconded that the Board approve the minutes of the Budget and Appropriation Ordinance Hearing held on September 15, 2021 as presented. All Ayes. No Nays. Motion carried.

Threadgill-Smith motioned, Benigno seconded that the Board approve the minutes of the Regular Meeting held on September 15, 2021 as presented. All Ayes. No Nays. Motion carried.

McKibben motioned, Kunde seconded that the Board approve the minutes of the Policy Committee Meeting held on October 13, 2021 as presented. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: Cratty motioned, Smith seconded that the Board approve the checks and financial report for September 2021 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Cratty-Aye; Kunde-Aye, McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #28976 payable to Daniel Criscione for $500 was for staff Microsoft Office 365 training. Check #29009 payable to Marco Technologies, LLC for $411.60 was for copy machine usage fees. Check #29019 payable to Scott Vrablik for $400 was for two Minecraft programs.

Monthly Income/Expense Report (Discussion): The library still has assets at BMO Harris Bank. Novak will transfer the remaining funds from BMO Harris Bank to fnbo within the next 7 days. Trustees reviewed the Income/Expense Report-September 2021 and there were no questions.

Library Director’s Report: Presented by Novak. There is no delivery date set for the new furniture for Phase II. Novak is hoping for a December delivery date. Construction is currently ahead of schedule and the beginning punch list is scheduled for November 3, 2021. The substantial completion punch list is scheduled for November 15, 2021. There is one minor problem in the southeast corner of the parking lot where water is pooling. Civil engineers will address this issue. Scott Crowe has been named the Huntley Park District’s next Executive Director.

Committee Reports:

Policy: A meeting was held on October 13, 2021 to discuss Program Room policies and the use of other rooms in the library.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Kampwerth. Fall Fest set a record for sales at $3,403. Culver’s Fundraiser Night raised $856. Fall baskets were put on display today. Giving Tuesday is November 30, 2021. The First Look Fundraiser is December 2, 2021. First Look is an opportunity for patrons to walk through the newly remodeled library with Frank and the architects as guides.

New Business:

Review of Draft Levy Ordinance, Approval of Property Tax Estimate, and Selection of Date for Levy Adoption: The library’s total levy amount is $3,449,900 in the proposed levy ordinance. The proposed levy ordinance shows an increase of 4.9% over last year’s total tax extension. The PTELL increase for this year is 1.4%. 4.9% does not trigger the Truth in Taxation law threshold and captures new growth (above the 1.4% increase) permitted under PTELL. There was a discussion comparing the rates of FY 2020-2021 of 3.5% to FY2021-2022 estimated 4.9%. A Finance Committee meeting has been scheduled for November 16, 2021 at 4:30 p.m. to further discuss the proposed increase for this year of 4.9% over last year’s total tax extension. Benigno motioned, McKibben seconded that the Board approve an estimate of 4.9% over last year’s total tax extension as presented and adopt the levy ordinance at the Regular Board Meeting on November 17, 2021. Roll call votes were: Benigno-Aye; Budzynski-Aye; Cratty-Aye, Kunde-Aye, McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Room Reservation Policy: Smith motioned, Threadgill-Smith seconded that the Board approve the Room Reservation Policy as presented. All Ayes. No Nays. Motion carried.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, November 17, 2021 at 5:30 p.m.

Board Discussion: Novak distributed a copy of the Draft Director’s Goals – 2021-2022. Novak will present updated goals with quarterly target dates at the November Regular Board Meeting. The library was awarded an Illinois State Library “Bouncing Back” Grant in the amount of $49,089 to be used to hire a new staff. Due to the pandemic, Novak is recommending that there’s no grand opening for the building project in December 2021 but possibly postpone until the spring when the event can be held outdoors. The board would still like to see a soft opening upon the completion of the building project and has requested the Marketing Department attend the November Regular Board Meeting to update the board on opening ideas.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Adjourn: McKibben motioned, Threadgill-Smith seconded to adjourn the meeting at 6:56 p.m. All Ayes. No Nays. Motion carried.

 

Respectfully Submitted,

Shannon McKibben, Secretary

Alert: On Wednesday, December 8 from 9:30 to 11:30 P.M., account access and catalog search will be unavailable due to a catalog upgrade.
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