Regular Meeting Minutes – October 19, 2022

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

October 19, 2022

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 1 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on October 19, 2022. Vice-President Cratty called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present: Vito Benigno, Sean Cratty, Katie Kunde, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: Chris Budzynski

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager

Visitors Present: There were no visitors.

Public Comments: There were no public comments.

Secretary’s Report: McKibben motioned, Benigno seconded that the Board approve the minutes of the Budget and Appropriations Hearing held on September 21, 2022 as presented. All Ayes. No Nays. Motion carried.

Threadgill-Smith entered the meeting at 5:33 p.m.

Smith motioned, Kunde seconded that the Board approve the minutes of the Regular Meeting held on September 21, 2022 as presented. All Ayes. No Nays. Motion carried.

Benigno motioned, Threadgill-Smith seconded that the Board approve the minutes of the Finance Committee Meeting held on October 12, 2022 as presented. All Ayes. No Nays. Motion carried.

McKibben motioned, Smith seconded that the Board approve the minutes of the Policy Committee Meeting held on October 12, 2022 as revised. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: McKibben motioned, Threadgill-Smith seconded that the Board approve the checks and financial report for September 2022 as presented. Roll call votes were: Benigno-Aye; Cratty-Aye; Kunde-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith. All Ayes. No Nays. Motion carried.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-September 2022 and there were no questions.

Library Director’s Report: Presented by Novak. Very Merry Huntley will be held at the library on December 2, 2022. There will be three sessions. Thank you to the board members who have volunteered to be greeters.

Session 1 – 3:30 p.m. to 5 p.m. – Cratty & McKibben

Session 2 – 5 p.m. to 6:30 p.m. – Kunde & Threadgill-Smith

Session 3 – 6:30 p.m. to 8 p.m. – Benigno & Smith

On Thursday, Novak will extend an offer of employment for the Head of Youth Services position.

Committee Reports:

Policy: The Policy Committee met on October 12, 2022 to review the Alcohol Policy draft. The committee was comfortable with the policy language and recommended submitting it to the full board

for consideration and approval. The committee reviewed Policies Last Reviewed from 2015-2017 and determined that a three-year review rotation of policies would work best.

Finance: The Finance Committee met on October 12, 2022 to discuss the 2022 levy. Novak presented different percentages of levy increases for 2022 over the 2021’s levy extension and discussed the calculations. There was no consensus on a specific percentage amount for the 2022 levy, so the committee asked Novak to prepare two levies with one at 5.5% and one at 4.9%.

Facilities: There was no report.

Friends’ Liaison: Presented by Smith. The Friends had a good night at the Culver’s Fundraising Night. The Annual Friends Celebration Luncheon will be on Friday, October 21, 2022 at Boulder Ridge Country Club. National Friends of the Libraries Week is October 16-22. The Holiday Baskets Fundraiser raffle tickets will be on sale starting November 18, 2022.

New Business:

Review of Draft Levy Ordinance, Approval of Property Tax Estimate, and Selection of Date for Levy Adoption: Novak is recommending a levy increase of 5.5% over last year’s levy extension. This would capture both the PTELL increase of 5% and new growth in the library district. Novak also made the board aware that by levying at 5.5% over last year’s levy extension, the Truth in Taxation Act (TITA) would be triggered requiring the publishing of a black border notice of a public hearing in the newspaper and a public hearing before approving the levy ordinance. Novak distributed a sample black border notice. At the request of the Finance Committee, Novak has prepared a levy ordinance that shows a 4.9% and 5.5% increase over last year’s total extension. The difference between the 4.9% and 5.5% would be $20,200. Novak cautioned the board that levying less than the PTELL limit would artificially lower the library’s rate in future years. In addition, the library would not be able to capture any new growth in the district for this levy cycle and not capture all of PTELL. Following a discussion comparing 4.9% and 5.5%, McKibben motions, Smith seconded that the Board approve the estimate of 4.9% over last year’s total extension as presented. Roll call votes were: Benigno-Aye; Cratty-Aye; Kunde-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Alcohol Policy: The Huntley Area Public Library Friends Foundation would be considered an outside group. For a staff gathering, the event would need to be catered by an organization with dram shop insurance liability coverage. Benigno motioned, Kunde seconded that the Board approve the Alcohol Policy as amended. Roll call votes were: Benigno-Aye; Cratty-Aye; Kunde-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, November 16, 2022 at 5:30 p.m.

Board Discussion: The 2023 American Library Association (ALA) Annual Conference and Exhibition will be in Chicago on June 22-27. Novak is requesting to close the library for one day, charter buses, and have board members and staff visit the exhibits for the purpose of professional growth. Novak has verbal approval from the board to move forward with planning for the board and staff to visit the 2023 ALA Annual Conference in Chicago for one day.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Adjourn: McKibben motioned, Threadgill-Smith seconded to adjourn the meeting at 6:21 p.m. All Ayes. No Nays. Motion carried.

 

Respectfully Submitted,

Shannon McKibben, Secretary

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