Regular Meeting Agenda – Wednesday, May 21, 2014

Board of Trustees

Huntley Area Public Library District

Regular Monthly Board Meeting to be Held

At the Library

11000 Ruth Road, Huntley, Illinois 60142

Wednesday, May 21, 2014, 7:00 PM

AGENDA

Call to Order

Attendance

Public Comment and Visitors

 

  1. REGULAR BUSINESS       

                Secretary’s Report         

Finance Committee Report, April 14, 2014

Approval of Minutes of the following:

        Special Board Meeting, April 6, 2014*

        Executive Session of the Special Board Meeting, April 6, 2014*

        Regular Board Meeting, April 16, 2014*

        Executive Session of the Regular Board Meeting, April 16, 2014*

 

                Financial Reports and Checks

Approval of Checks and Financial Reports*

The Board will review monthly expenditures and financial reports and vote on their approval.

Monthly Income/Expense Report (Discussion)

 

  1. LIBRARY DIRECTORS’ REPORT

Personnel

                Facilities/Operations

                Community/Fundraising

                Circulation/Program Usage

                RAILS Library System Report

 

  1. COMMITTEE REPORTS

Policy                                               Schadt, Cannalte, Christiansen

Finance                                            Schadt, Baker, Maravilla

Friends’ Liaison                                Schadt

 

  1. NEW BUSINESS

 

Election of Board of Trustee Officers and Appointment of Committee Members*

The Board will potentially vote on Board of Trustee Officers and Board Committee Members may be appointed.
 

Resolution 2014-02, Authorizing Officers on Library Bank Accounts*

The Board will consider and potentially vote on authorizing officers on the library’s bank accounts in Resolution 2014-02, including adding the Library Director Frank Novak.

                Draft of Working Budget for Fiscal Year 2014-2015

The Board will review a proposed draft of the Working Budget for Fiscal Year 2014-2015.
 

  1. OLD BUSINESS
     

Consideration of Quotes to Replace the Gazebo*

The Board will consider and potentially vote on quotes to replace the gazebo.

Consideration of Quotes to Replace Copier Machines*

The Board will consider price quotes in relation to purchasing new copier machines.  The board will consider setting a spending limit.

  1. EXECUTIVE SESSSION

The Board of Library Trustees will meet in Executive Session under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

 

  1. ITEM(S) FROM EXECUTIVE SESSION FOR ACTION*

 

  1. UPCOMING DATES

Friends Foundation Book Sale at the Library, June 7 and June 8, 2014

Summer Reading begins on June 11.
Regular May Board Meeting, June 18, 2014, 7:00 PM

 

  1. BOARD DISCUSSION

Complaint Policy

Staff and Director Spending Limit

Security Cameras

 

Adjournment*

 

Note:  An asterisk (*) at the end of a line means a vote may be taken on the matter preceding it.

Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate are requested to contact the library at 847-669-5439 x11, 48 hours in advance, if possible, to allow for the arrangement of reasonable accommodations.