Regular Meeting Minutes – April 18, 2018

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

April 18, 2018

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on April 18, 2018. President Threadgill-Smith called the meeting to order at 5:33 p.m.

Attendance:

Trustees Present: Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: Chris Budzynski

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations

Visitors Present: None

Public Comments: None

Secretary’s Report: Novalinski motioned, McKibben seconded that the Board approve the minutes of the Policy and Personnel Committee Meeting held on March 20, 2018 as presented. All Ayes. No Nays. Motion carried.

McKibben motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on March 21, 2018 as presented. All Ayes. No Nays. Motion carried.

The approval of the minutes of the Executive Session held on March 21, 2018 has been postponed until the Regular Meeting held on May 16, 2018.

Novalinski motioned, Smith seconded that the Board approve the minutes of the Facilities Committee Meeting held on March 21, 2018 as revised. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: McKibben motioned, Cratty seconded that the Board approve the checks and financial report for March 2018 as presented. Roll call votes were: Cratty-Aye, McKibben-Aye, Moore-Aye; Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. The Board asked for information regarding the following checks:

Check #26011 payable to Ralph Geller – voided check; re-issued to Custom Interiors, Ltd. (Check #26015)

Check #26013 payable to Ralph Geller – repaired bumps in carpet in main library

Check #26015 payable to Custom Interiors, Ltd. – purchase carpet for annex

Check #26105 payable to Ralph Geller – installation of carpet for annex

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-March 2018 and there were no questions.

 

Librarian’s Report: Presented by Novak.

Library trustees are required to file a Statement of Economic Interest with the McHenry County Clerk by May 1, 2018. The 2018 Gallup Q12 Staff Engagement Survey results show that the level of overall engagement dropped slightly from last year’s survey. Novak is considering adding a Programming Officer position. This full-time professional would be dedicated to the library’s programming efforts. The library’s budget could accommodate the new position. If this position is added, Novak will keep the Board informed of any concern among current employees. Novak completed the Google Development Team Scholarship he was awarded.

Committee Reports:

Policy & Personnel: Met on March 20, 2018 to discuss the performance of specific employees of the library.

Finance: There was no report.

Facilities: Met on March 21, 2018 to discuss the library’s current snow removal service, waste management contract and parking lot project.

Friends’ Liaison: Presented by Kampwerth. The book sale on April 7-8 raised $913. Culver’s Fundraising Night on April 16 raised $684. Eight walkers are registered for the McHenry County Human Race taking place at McHenry County College on April 22. The Volunteer Open House will be at Pinecrest. The breakfast fundraiser will be on May 9. The Mini-Links Fundraiser will be on July 27.

New Business:

Nominating Committee Appointments: Budzynski and Moore were appointed to the nominating committee.

Selection of Policies for Policy and Personnel Committee Review: The committee will review all of the policies that have not been revised or reviewed in the last five years.

Pay, Work Week, and Breaks Policy Change Request: Novalinski motioned, Cratty seconded that the Board approve the revised Pay, Work Week, and Breaks policy as presented. All Ayes. No Nays. Motion carried.

Consultant Contracts Discussion and Approval: Cratty motioned, Novalinski seconded that the Board approve the consultants’ contract from Wold Ruck Pate at a cost of $11,000 as presented. Roll call votes were: Cratty-Aye, McKibben-Aye, Moore-Aye; Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

McKibben motioned, Smith seconded that the Board approve the consultants’ contract from Gilbane Building Company at a cost of $14,750 as presented. Roll call votes were: Cratty-Aye, McKibben-Aye, Moore-Aye; Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried

McKibben motioned, Novalinski seconded that the Board approve the consultants’ contract from George K. Baum & Company at a cost of $65,000 plus out-of-pocket expenses as presented. Roll call votes were: Cratty-Aye, McKibben-Aye, Moore-Aye; Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried

Old Business: Novak distributed a mock-up a vehicle wrap for the new minivan. The cost of the vehicle wrap is $950.

Cratty left the meeting at 6:55 p.m.

Board Discussion:

2018-2023 Huntley Area Public Library District Strategic Plan: Novalinski motioned, Moore seconded that the Board approve the 2018-2023 Huntley Area Public Library District Strategic Plan as presented. All Ayes. No Nays. Motion carried.

Kampwerth and Porsch left the meeting at 7:07 p.m.

Executive Session: Novalinski motioned, Moore seconded for the Library Board to convene in an Executive Session at 7:10 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing the annual review of the Library Director. Roll call votes were: McKibben-Aye; Moore-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Getty left the meeting at 7:11 p.m.

The board came out of the Executive Meeting at 7:28 p.m.

Items from Executive Session for Action: None.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, May 16, 2018 at the Huntley Area Public Library District at 5:30 p.m.

Adjourn: Novalinski motioned, McKibben seconded to adjourn the meeting at 7:30 p.m. All Ayes. No Nays. Motion carried.

Respectfully Submitted,

Marjorie Smith, Secretary