Regular Meeting Minutes – August 15, 2018

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

August 15, 2018 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on August 15, 2018.  President Budzynski called the meeting to order at 5:35 p.m. 

Attendance: 

Trustees Present:  Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  None 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services 

Visitors Present:  None 

Public Comments:  None 

Secretary’s Report:  Threadgill-Smith motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on July 18, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  Cratty motioned, McKibben seconded that the Board approve the checks and financial report for July 2018 as presented.  Roll call votes were:  Budzynski-Aye; Cratty-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.  The Board asked for information regarding the following checks: 

Check #26401 payable to Illinois Office of the State Fire Marshal – annual inspection. 

Check #26407 payable to Library Furniture International – DVD shelving. 

Check #26461 payable to Klein, Thorpe, Jenkins, Ltd. – delayed billing for legal matters. 

Chase Business Card to American Red Cross – babysitting class materials. 

Approval of Semi-Annual Treasurer’s Report:  Novalinski motioned, Smith seconded to approve the Semi-Annual Treasurer’s Report: January-June 2018 as presented.  All Ayes.  No Nays.  Motion approved. 

Approval of Annual Treasurer’s Report:  McKibben motioned, Cratty seconded to approve the Annual Treasurer’s Report: Fiscal Year Ending June 30, 2018 as presented.  All Ayes.  No Nays.  Motion approved. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-July 2018 and there were no questions or comments. 

Librarian’s Report:  Presented by Novak. 

The approval of the Budget and Appropriations Ordinance is standard operating procedure for all library districts.  Novak worked with legal counsel regarding the Budget and Appropriations Ordinance for any potential future bond issue.  Core Planning Group members took a tour of the Lincolnwood Public Library on August 6.  Lincolnwood added an 18,000 square foot addition.  The purpose of the visit was to get ideas about what to do and what not to do when it comes to our library’s building project.  The library is preparing to mail letters to create a Citizen Task Force consisting of 25 participants.  The library is in the process of setting up a focus group for Sun City.  The Wizard of Oz Movie Screening was held on Friday, August 10 in cooperation with the Village of Huntley and Huntley Park District.  This event was well attended. 

Committee Reports: 

Policy & Personnel:  There was no report. 

Finance:  There was no report. 

Facilities:  In May 2018, the library signed a Snow Plow & Salt Seasonal Contract for 2018-2022 and a Landscape Contract for 2018-2022 with Lawn Care Services Sinaloa, LLC worth approximately $200,000.  Moore inquired why these contracts were not submitted to the Facilities Committee for review or presented to the board.  The first time these contracts were discussed was at the June Regular Board Meeting after being discovered by a board member who inquired about them.  On March 21, the Facilities Committee met to discuss the library’s dissatisfaction with the current contract with Valley Enterprises Inc. and the board discussed the library’s intent to terminate that contract. 

Friends’ Liaison:  Presented by Kampwerth.  Minilinks raised $2,200.  The August book sale raised $832.  The next book sale will be at the 2018 Fall Fest Book Sale.  Novak will be discussing the building project at the Friends August General Meeting. 

New Business: 

Approval of FY 2018-2019 Budget and Appropriation:  Threadgill-Smith motioned, Novalinski seconded that the Board approve Ordinance 2018-3: Ordinance Providing for Budget and Appropriations of the Huntley Area Public Library District for the Fiscal Year Beginning July 1, 2018 and Ending June 30, 2019 as presented.  Roll call votes were:  Budzynski-Aye; Cratty-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Old Business/Unfinished Business:  The staff and family picnic has been rescheduled to Friday, September 14.  The tentative plan is to move the picnic to Parisek Park.  The Fabulous Fish program at the McHenry Co. Conservation District was wonderful and the library should continue to pursue a partnership with them as well as other groups. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, September 19, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

Board Discussion:  Earned media refers to publicity gained through promotional efforts other than paid media advertising. 

Executive Session:  There was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Novalinski motioned, Cratty seconded to adjourn the meeting at 5:58 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary