Regular Meeting Minutes – August 16, 2017

Huntley Area Public Library District 

Board of Trustees Minutes for Regular Meeting 

August 16, 2017 

 

The Board of Trustees of the Huntley Area Public Library District met at the library on August 16, 2017.  President Leslie Threadgill-Smith called the meeting to order at 5:45 p.m.  Also present were Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marge Smith, Frank Novak, Director and Leigh Ann Porsch, Head of Marketing and Public Relations, Rosie Lukas, Head of Public Services, Debbie Luetscher, Head of Youth Services, Pamela Kampwerth, Head of Outreach and Circulation Services. 

Public Comment:  Debbie Luetscher, Head of Youth Services, thanked the Board Members for the card in honor of her recent work anniversary. 

Secretary’s Report:  Smith motioned, McKibben seconded to approve the July 19, 2017 Regular Board Meeting Minutes. All Ayes.  No Nays.  Motion approved. 

Financial Reports and Checks:  Budzynski motioned, Novalinski seconded to approve the checks and financial report as submitted. Voice votes were: McKibben-Aye, Budzynski-Aye, Cratty-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved. 

McKibben motioned, Smith seconded to approve the semi-annual treasurer’s report as presented. Voice votes were: McKibben-Aye, Budzynski-Aye, Cratty-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved. 

Novalinski motioned, Cratty seconded to approve the annual treasurer’s report as presented. Voice votes were: McKibben-Aye, Budzynski-Aye, Cratty-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the report and there were no questions. 

Librarian’s Report:  Presented by Novak 

Novak introduced Rosie Lukas, Head of Public Services, to provide an overview of her role. Lukas shared her education and work history, and detailed her responsibilities at the library. 

David Moore entered the meeting at 5:59 p.m. 

Novak shared the following: 

Based on input from our auditor and legal requirements, we may have to modify our accounting system to a full accrual accounting.  

Another logo wear order will be submitted on October 2. Please submit any requests for orders. 

CCS costs may decrease by about $70 in the coming year. 

The Village of Huntley Impact & Transition Fees may be reduced to builders. Novak is working with Mayor Sass and Village Manager Dave Johnson to keep informed of this matter. 

Moore asked the timeline to switchover the accounting practices. Novak stated it would be based on feedback from the auditor, but likely would have a hard cut-off date. 

Committee Reports: 

Policy & Personnel:  No report. 

Finance:  A meeting is needed to discuss the levy amount. 

Facilities:  No report. 

Friends Foundation:  Kampwerth reported that Mini-Links fundraiser brought a record-setting profit of $2400. The booksale during that weekend raised another $620. Upcoming events include the Fall Fest Book Sale, September 22, 23, and 24 and Culvers Night on October 2. 

New Business: 

Very Merry Huntley Closure: McKibben motioned to close the library December 1 in preparation for the Very Merry Huntley event. Cratty seconded. All Ayes. No Nays. Motion passes.  

Polaris Staff Training: Novak shared that the new library system will go live April 18, 2018. In order to properly train staff members, he will be requesting to close the library for up to two days at a future board meeting. 

Budget & Appropriation Ordinance: Budzynski motioned, Novalinski seconded to approve the Budget & Appropriation Ordinance as presented. Voice votes were: McKibben-Aye, Budzynski-Aye, Cratty-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved. 

Staff Paint & Sip Program: Novak shared the proposal from staff to host a paint and sip program. Staff would be responsible for providing food and beverages for the event. This would be held on Friday, September 8 at 5:30 p.m. after the library is closed. His request is for a variance on the policy related to alcohol. There was discussion regarding concerns of alcohol on library property. Novalinski motioned, McKibben seconded to allow the variance for this staff event. 5 Ayes. 2 Nays. Motion approved. 

Old Business:  None 

Upcoming Dates:   

Regular Board Meeting, September 20, 2017, 5:30 p.m. 

Board Discussion:  None. 

Adjourn:  Cratty motioned, Moore seconded to adjourn the meeting at 6:18 p.m.  All Ayes.  No Nays.  Motion approved. 

 

Respectfully Submitted, 

Marge Smith, Secretary