Regular Meeting Minutes – August 27, 2013

Huntley Area Public Library District
Board of Trustees Minutes for Regular Meeting
August 27, 2013

 
 
The Board of Trustees of the Huntley Area Public Library District met at the library on August 27, 2013.  President Jan Schadt called the meeting to order at 7:02 p.m.  Also present were Mitch Baker, Virginia Maravilla, Kathleen Pilat, Patrick McDonald, Director, and Loralei Getty, Business Manager.  Beverly Cannalte entered the meeting at 7:03 p.m.  Rusty Ayers entered the meeting at 7:08 p.m.  Ann Christiansen was absent.
 
Visitors:  Joe Strance, resident.  Marilyn Riordan, Head of Circulation.  Denise Wahl, Circulation Assistant.
 
Cannalte entered at 7:03 p.m.  Ayers entered at 7:08 p.m.
 
Public Comment:  Mr. Strance asked about local library services in relation to an article he had read in the September 2013 issue of The American Spectator.  The article was entitled, “The Great Kindle Fire:  Why Are America’s Libraries Tossing Their Collections?”.  The Board and McDonald communicated that the library currently offers access to more library materials than ever before and continues to offer materials and services to meet the needs and desires of the community as specified in the library’s Mission Statement.   
 
Secretary’s Report:  Baker motioned, Pilat seconded to approve the July 17, 2013 Regular Board Meeting Minutes as revised.  All Ayes.  No Nays.  Motion approved.
 
Financial Reports and Checks:  Baker motioned, Ayers seconded to approve the Treasurer’s Report and checks as submitted for July.  Roll call votes were:  Ayers-Aye, Baker-Aye, Cannalte-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.
 
Semi-Annual and Annual Treasurer’s Report:  Baker motioned, Ayers seconded to approve the Semi-Annual Treasurer’s Report: January-June 2013 and the Annual Treasurer’s Report: Fiscal Year Ending June 30, 2013 as presented.  Roll call votes were:  Ayers-Aye, Baker-Aye, Cannalte-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.
 
Monthly Income/Expense Report (Discussion):  No discussion.
 
Librarian’s Report:  Presented by McDonald.
Personnel:  No additional oral comments.
Facilities/Operations:  The carpet/check-out area construction project has been completed.  Wiring was also updated in some staff areas during the project.  The Express Check-Out machines will soon be able to accept credit and debit card payments.
Community/Fundraising:   No additional oral comments.
Circulation/Program Usage:  No additional oral comments.
RAILS Library System Report:  RAILS will be starting the process of developing a Strategic Plan and is looking for focus group participants.
 
Committee Reports:
Board Policy:  No report.
Finance:  No report.
Friends’ Liaison:  Reported by Schadt.  Approximately 250 people attended the Back to School Ice Cream Social on August 23rd.  The next book sale takes place in September at the Huntley Fall Fest.  Culver’s Fundraising Night will be on October 14th.  November 8th is the Miniature Golf event at the Library.
 
Protection of Community Library Property and Materials:  The Board reviewed the newly available statutory remedies to facilitate the recovery of community library property.  Board consensus was to utilize the remedies in cases where more than $300 in library material is long unreturned. 
 
Resolution 2013-7:  Pilat motioned, Baker seconded to approve Resolution 2013-7: Extending Library Service for the Purpose of Encouraging Inclusion in the Huntley Area Public Library District as presented.  All Ayes.  No Nays.  Motion approved.
 
Riordan and Wahl left the meeting at 8:25 p.m.
 
Prohibition of Concealed Firearms on Library Property:  The library will display a temporary sign communicating a prohibition of weapons on library property while waiting for any further instruction from the State Police regarding signage.
 
Mr. Strance left the meeting at 8:35 p.m.
 
Resolution 2013-8:  Maravilla motioned, Ayers seconded to approve Resolution 2013-8: Authorizing Officers on the Huntley Area Public Library District’s BMO-Harris Bank Account to process Express Check-Out payments as presented.  All Ayes.  No Nays.  Motion approved.
 
Amendment of Working Budget for Fiscal Year 13-14:  Discussion was postponed until a future Board Meeting.
 
Transfer of Library Funds from Operating Fund to Special Reserve Fund:  Discussion was postponed until a future Board Meeting.
 
Review of Chapter 10, “Marketing, Promotion, and Collaboration” of Standards for Illinois Public Libraries as required by FY 2014 Per Capita Grant Application:  As required as a part of the library’s FY 2014 Per Capita Grant application through the State of Illinois, the Board discussed the library’s progress toward meeting the Illinois Public Library Core Standards and Marketing Standards.
 
Executive Session:  No executive session.
 
Items from Executive Session for Action:  None.
 
Board Discussion:  Discussion of notes from the Better Nonprofit Board seminar series attended by Jan Schadt was postponed until a future Board Meeting.
 
Adjourn:  Ayers motioned, Baker seconded to adjourn the meeting at 9:15 p.m.  All Ayes.  No Nays.  Motion approved.
 
 
Respectfully Submitted,
                                                                                   
Kathleen Pilat, Secretary

Posted in Uncategorized