Regular Meeting Minutes – December 16, 2020

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Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

December 16, 2020 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 16, 2020.  President Budzynski called the meeting to order at 5:30 p.m. 

Attendance: 

Trustees Present:  Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski and Leslie Threadgill-Smith 

Trustees Absent:  Marjorie Smith 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services 

Visitors Present:  There were no visitors. 

Public Comments:  There were no public comments. 

Secretary’s Report:  Novalinski motioned, Cratty seconded that the Board approve the minutes of the Regular Meeting held on November 18, 2020 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  Threadgill-Smith motioned, Benigno seconded that the Board approve the checks and financial report for November 2020 as presentedRoll call votes were:  Benigno-Aye; Budzynski-Aye, Cratty-Aye; Novalinski-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-November 2020 and there were no questions. 

Library Director’s Report:  Presented by Novak.  Some patrons have been exceeding the 1-hour limit for computer usage.  The patrons who resist wearing face masks will be asked to leave the library as the library will continue to follow the recommendation of the State of Illinois regarding public health restrictions related to COVID-19.  Included in this month’s board packet is a moving service bid package that, if approved, by the library board, will be issued and sent to the newspaper for publication on Thursday, December 17, 2020.  There will be a pre-bid meeting on Tuesday, January 5, 2021 and the bid opening will be held on Monday, January 18, 2021Novak requested a library closure beginning on March 8, 2021 with a reopening on April 19, 2021 to facilitate relocation into and setup of the new addition.  There is an executive session on the agenda to review closed session minutes. 

McKibben entered the meeting at 5:42 p.m. 

Committee Reports: 

Policy:  There was no report. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by KampwerthThe Giving Tuesday Annual Plea and holiday baskets have raised $17,000.  The winners of the holiday baskets will be selected on Friday, December 18, 2020.   

New Business:  

Moving Services Bid Package Approval:  Novalinski motioned, Cratty seconded that the Board approve the Moving Services Bid Package 2020 as presented.  All Ayes.  No Nays.  Motion carried. 

Board Meeting Dates for 2021:  Threadgill-Smith motioned, McKibben seconded that the Board approve the Board Meeting Dates for 2021 as presented.  All Ayes.  No Nays.  Motion carried. 

Library Relocation Closure Dates:  Cratty motioned, Benigno seconded that the Board approve closing the library from March 8, 2021 through April 19, 2021 for relocating into and setting up of the new addition.  All Ayes.  No Nays.  Motion carried. 

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 20, 2021 at 5:30 p.m. 

Board Discussion:   

Per Capita Grant Requirements Discussion:  The library board is being asked to review all of the chapters in Serving Our Public 4.0 and then also look at the checklists that follow each chapter.  This review needs to be done by the January 2021 Regular Board Meeting. 

Kampwerth and Getty left the meeting at 5:57 p.m. 

Executive SessionNovalinski motioned, Threadgill-Smith seconded for the Library Board to convene in an Executive Session at 5:57 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2, whether for purposes of approval by the body or semi-annual review of the minutes.  Roll call votes were:  Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye; Novalinski-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

The Board left the Executive Session at 6:09 p.m. 

Getty entered the meeting at 6:09 p.m. 

Items from Executive Session for Action:  Budzynski motioned, Novalinski seconded that the Board release the following closed session minutes:  February 6, 2018, February 26, 2018, March 12, 2018, March 21, 2018, April 18, 2018, May 10, 2018, December 19, 2018, April 17, 2019 and August 19, 2020. Roll call votes were:  Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays. Motion carried. 

Adjourn:  Threadgill-Smith motioned, McKibben seconded to adjourn the meeting at 6:12 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary 

 

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