Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
December 18, 2019
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 18, 2019. President Budzynski called the meeting to order at 5:30 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: None
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Elizabeth Steffensen, Head of Information Services
Visitors Present: None
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on November 20, 2019 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: McKibben motioned, Benigno seconded that the Board approve the checks and financial report for November 2019 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-November 2019. The $15.99 paid to Netflix on the November Chase Business Card Activity report is the monthly membership fee.
Library Director’s Report: Presented by Novak.
On December 9th, the Village of Huntley Planning Commission approved the library’s building project plan with one modification. The library will need to plant additional shrubbery and trees on the building’s north side. Novak believes that the library board should consider selling the property to the north of the library. The library will appear before the full Village Board on December 19th at 7 p.m. to get formal approval of the building project. The library will hold a public bid opening on Thursday, December 19th at 11 a.m. The Huntley Area Administrators Round Table (HAART) is beginning to plan a joint board event in the Spring of 2020. The library’s minimum wage will increase to $10 per hour on January 1, 2020.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Smith. The December book sale raised $1,100 and this will be the final book sale until the building project is completed. The Very Merry Basket Fundraiser winners will be drawn on Friday, December 20th. To date, the National Day of Giving has raised $3,000. The final donation check to the library will be approximately $45,000.
Board Meeting Dates for 2020: Novalinski motioned, Threadgill-Smith seconded that the Board approve the 2020 Schedule of Regular Board Meetings as presented. All Ayes. No Nays. Motion carried.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 15, 2020 at the Huntley Area Public Library District at 5:30 p.m.
Board Discussion: There was no Board Discussion.
Per Capita Grant Requirements Review: As a part of the library’s FY 2019-2020 Per Capita Grant application through the State of Illinois, the Board reviewed materials from Serving Our Public and Trustee Facts File.
Board Retreat: A retreat has been tentatively scheduled on Saturday, February 1, 2020. Tentative topics for discussion at the retreat include the sale of the land to the north of the library, status of the building project, a public relations policy for the board, and outdoor signage.
Executive Session: Benigno motioned, Threadgill-Smith seconded for the Library Board to convene in an Executive Session at 6:03 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body or semi-annual review of the minutes. Roll call votes were: Benigno-Aye, Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
The board came out of the Executive Session at 6:07 p.m.
Items from Executive Session for Action: None.
Adjourn: Novalinski motioned, Smith seconded to adjourn the meeting at 6:10 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary