Regular Meeting Minutes – December 21, 2016

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

December 21, 2016

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 21, 2016.  President Pilat called the meeting to order at 7:00 p.m.

Attendance:

Trustees Present:   Chris Budzynski, Beverly Cannalte, Alissa Fewell, David Moore, Kathleen Pilat, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent:    None

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager

Visitors Present:  None

Public Comments:  None

Secretary’s Report:  Moore motioned, Smith seconded that the Board approve the minutes of the Regular Meeting held on November 16, 2016 as amended.  All Ayes.  No Nays.  Motion carried.

Cannalte entered the meeting at 7:03 p.m.

Budzynski motioned, Threadgill-Smith seconded that the Board approve the minutes of the Board Retreat held on December 3, 2016 as amended.  All Ayes.  No Nays.  Motion carried.

Threadgill-Smith motioned, Fewell seconded that the Board approve the minutes of the Executive Session from the Board Retreat held on December 3, 2016 as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  Cannalte, motioned, Budzynski seconded that the Board approve the checks and financial report as presented.  Roll call votes were:  Budzynski-Aye, Cannalte-Aye, Fewell-Aye; Moore-Aye, Pilat-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.  Check #24815 payable to Althoff Industries, Inc. for $3,529.98 is for the following:

  1. HVAC maintenance program quarterly billing
  2. Replace the exhaust fan motor, wheel assembly and capacitor for the main bathroom exhaust fan
  3. Replace the ignition module, pilot/ignitor assembly and pilot tube for boiler #1.

Monthly Income/Expense Report (Discussion):  There was no discussion.

Librarian’s Report:  Presented by Novak.

Personnel:  Many library staff members have been certified or recertified as having completed the American Heart Association Heartsaver CPR AED training program.  Updated Director’s Goals for 2016-2017 are in the Library Director’s Report.  At the January meeting, Novak will revisit the staff institute day at ALA in Chicago.  A staff engagement survey will be conducted in February.

Facilities/Operations:  Novak has been in communication with the U.S. Department of State regarding the library becoming a designated passport acceptance facility.

Community/Fundraising:  At the Friends luncheon on December 7, the Huntley Area Public Library Friends Foundation presented a check to the library for $38,000.  The money will be used for a variety of purposes including programs at the library and new eBooks for our collection.  At the board retreat, there was a discussion about engaging a survey firm to do a community survey.  The board also talked about the idea of gathering data from the community without maintaining such a strict adherence to a statistically relevant model.  The board would like the community survey/data gathering to reach residents who do not use the library.  Novak will present information regarding options for a community survey/data gathering at a future meeting.

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

Committee Reports:

Policy & Personnel:  There was no report.

Finance:  There was no report.

Facilities:  There was no report.

Community Outreach:  There was no report.

Friends’ Liaison:  Presented by Smith.  $38,000 was donated to the library.  The book sale raised over $800.  Giving Tuesday raised $6,000.  The Friends received a grant from EFS for $6,500.

New Business:

Regular Board Meeting Dates for 2017:  Threadgill-Smith motioned, Moore seconded that the Board approve the Regular Board Meeting Dates for 2017 as presented.  All Ayes.  No Nays.  Motion carried.

Old Business:  There was no Old Business.

Executive Session:  Threadgill-Smith motioned, Budzynski seconded for the Library Board to convene in an Executive Session at 7:30 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing previous minutes of meetings lawfully closed under this act.  Roll call votes were:  Budzynski-Aye, Cannalte-Aye; Fewell-Aye; Moore-Aye, Pilat-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.

The board came out of the Executive Meeting at 7:32 p.m.

Items from Executive Session for Action:  Threadgill-Smith motioned, Budzynski seconded to release the Executive Meeting Minutes from June 15, 2016, August 17, 2016, September 21, 2016 and December 3, 2016.  All Ayes.  No Nays.  Motion approved.

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 18, 2017 at the Huntley Area Public Library District at 7:00 p.m.

Board Discussion:  There was no discussion.

Adjourn:  Fewell motioned, Smith seconded to adjourn the meeting at 7:36 p.m.  All Ayes.  No Nays.  Motion carried.

 

 

Respectfully Submitted,

Leslie Threadgill-Smith, Secretary