Board of Trustees
of the
Huntley Area Public Library District
Minutes of the Regular Meeting
December 21, 2022
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 1 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on December 21, 2022. President Budzynski called the meeting to order at 5:30 p.m.
Attendance:
Trustees Present: Vito Benigno, Chris Budzynski, Katie Kunde, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: Sean Cratty
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Programming & Outreach Services
Visitors Present: There were no visitors.
Public Comments: There were no public comments.
Threadgill-Smith entered the meeting at 5:31 p.m.
Secretary’s Report: Kunde motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on November 16, 2022 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Benigno motioned, McKibben seconded that the Board approve the checks and financial report for November 2022 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Kunde-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-November 2022 and there were no questions.
Library Director’s Report: Presented by Novak. There was no written Library Director’s Report for December 2022. The lottery for simultaneous petition filings will be held at the library on Wednesday, December 28 at 10 a.m. Three library board candidates have filed nomination papers for the 4 open seats. The delivery date for the planter, at the main entrance, will be scheduled for 12 weeks from mid-December. Following a discussion about the impending weather, the board decided to close the library at 3 p.m. or 5 p.m. on Thursday, December 22 and remain closed all day on Friday, December 23. The library can close earlier on Thursday, December 22 depending on weather conditions.
Committee Reports:
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Holiday Basket Fundraiser raised $4,200. The annual plea raised $6,000. The Friends ended 2022 by raising $53,000.
Kunde left the meeting at 5:52 p.m.
New Business:
Board Meeting Dates for 2023: Benigno motioned, Threadgill-Smith seconded that the Board approve the Board Meeting Dates for 2023 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Threadgill-Smith requested a Board Retreat be scheduled to review the current Strategic Plan.
Kunde entered the meeting at 5:56 p.m.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, January 18, 2023 at 5:30 p.m.
Board Discussion: There is a new law that requires all units of local government that may levy a tax, except municipalities and counties, to convene a Decennial Committee to study local efficiencies and report recommendations regarding efficiencies and increased accountability. This would include the Huntley Area Public Library District. The committee would consist of board members and two individuals who reside in the unit of local government’s district. This Decennial Committee must be formed by the unit of local government by June 10, 2023 and will meet at least three times to:
- Study the governmental unit’s governing statues, ordinances, rules, procedures, powers, jurisdiction, shared services, intergovernmental agreements, and interrelationships with other government units and the state.
- Collect data, research, and analysis as necessary to prepare a report that summarizes the committee’s work, findings and recommendations with respect to increased accountability and efficiency.
- Summarize its findings in a written report and provide that report to the county board (for the county in which the unit of local government is located) within eighteen months of the formation of the committee.
Executive Session: McKibben motioned, Kunde seconded for the Library Board to convene in an Executive Session at 6:05 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2, whether for purposes of approval by the body or semi-annual review of the minutes. Roll call votes were: Benigno-Aye; Budzynski-Aye; Kunde-Aye McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Getty and Kampwerth left the meeting at 6:05 p.m.
The Board left the Executive Session at 6:12 p.m.
Items from Executive Session for Action: Threadgill-Smith motioned, Benigno seconded that the Board release the following closed session minutes: March 20, 2018, December 15, 2021, and May 18, 2022. Roll call votes were: Benigno-Aye; Budzynski-Nay; Kunde-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. Five Ayes. One Nay. Motion carried.
Adjourn: McKibben motioned, Kunde seconded to adjourn the meeting at 6:15 p.m. All Ayes. No Nays. Motion carried.
Respectfully Submitted,
Shannon McKibben, Secretary
