Regular Meeting Minutes – April 21, 2021  

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

April 21, 2021

 

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Temporary Meeting Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on April 21, 2021.  President Budzynski called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present:  Chris Budzynski, Sean Cratty, Shannon McKibben and Marjorie Smith

Trustees Absent:  Vito Benigno and Leslie Threadgill-Smith

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Douglas Cataldo, Head of Marketing and Public Relations; Pamela Kampwerth, Head of Circulation and Outreach Services; Elizabeth Steffensen, Head of Information Services

 Visitors Present:  There were no visitors.

 Public Comments:  There were no public comments.

Secretary’s Report:  Smith motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on March 17, 2021 as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  McKibben motioned, Cratty seconded that the Board approve the checks and financial report for March 2021 as presented.  Roll call votes were:  Budzynski-Aye, Cratty-Aye; McKibben-Aye, and Smith-Aye.  All Ayes.  No Nays.  Motion carried.

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-March 2021 and there were no questions.

Library Director’s Report:  Presented by Novak.  The trustee election results are in the Director’s Report for April 2021.  At the May Regular Meeting, the library will swear in Budzynski and McKibben as returning trustees as required by law.  The library has been closed since March 15th for relocating into and setting up of the new addition.  The library was hoping to be able to do a soft opening beginning on Thursday, April 22nd but due to a water leak the library will now try for a soft opening beginning on Friday, April 23rd.  The library will open on Monday, April 26th even if the leak is not repaired.  Exterior and interior demolition in the existing building is underway.  Foundation work has also begun on the new drive-up window.  Board members will need to approve a list of signers for the library’s new bank accounts with the First National Bank of Omaha and each board member will have to complete a Commercial Authorized Signer and Authorized Representative Form.

Committee Reports:

Policy:  There was no report.

Finance:  There was no report.

Facilities:  There was no report.

Friends’ Liaison:  Presented by Kampwerth.  Orders can be placed with The Growing Scene, Inc. through April 26th.  The next general meeting will be in June.  On Monday, April 26th, corner books will open again.

New Business:

 

Authorized Signers for New Bank Accounts:  McKibben motioned, Smith seconded that the Board approve the following list of signers for the library’s new bank accounts with the First National Bank of Omaha:

    • Vito Benigno
    • Chis Budzynski
    • Shannon McKibben
    • Marjorie Smith
    • Leslie Threadgill-Smith
    • Frank Novak
    • Elizabeth Steffensen

Roll call votes were:  Budzynski-Aye, Cratty-Abstain; McKibben-Aye and Smith-Aye.  Three Ayes.  No Nays.  One Abstain.  Motion carried.

Old Business:  There was no Old Business.

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, May 19, 2021 at 5:30 p.m.

Board Discussion:

Bylaws:  Novak is requesting changes to the bylaws.  Under Article VI, Section 4 of the library’s bylaws, amendments may be done by a majority vote of all library trustees provided written notice of the proposed amendments are mailed or emailed to all trustees at least ten days prior to the meeting at which such action is proposed to take place.  The changes are as follows:

 

Old Version New Version
Article II, Section 1

The officers shall be a president, a vice-president, a secretary, and a treasurer elected from among the elected trustees for a term of one year.  After three consecutive years, at least one year must transpire before a trustee may again serve in the same office.

 

Article II, Section 1

The officers shall be a president, a vice-president, a secretary, and a treasurer elected from among the elected trustees for a term of two years.

 

Article III, Section 2

The date, place, or time of a particular meeting may be changed by the affirmative vote of the trustees present and voting at the regular meeting prior to the meeting affected, provided that notice shall be given in accordance with the Illinois Open Meetings Act.

 

Article III, Section 2

Eliminate this section.

At any time, a motion can be made to vote to remove an officer.  Immediately following that vote, the board would have another election to replace the removed officer.  This item will be brought to the full board at the May Regular Board Meeting.  The Board will vote on officers at the May Regular Board Meeting.

Director’s Review:  Budzynski will follow the procedure as in the past and send an evaluation form to the board members regarding the director’s review.

Executive Session:  There was no Executive Session.

Items from Executive Session for Action:  None

Adjourn:  McKibben motioned, Smith seconded to adjourn the meeting at 5:56 p.m.  All Ayes.  No Nays.  Motion carried.

Respectfully Submitted,

__________________________________________

Shannon McKibben, Secretary