Regular Meeting Minutes – February 17, 2021

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

February 17, 2021

 

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on February 17, 2021.  President Budzynski called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present:  Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith, and Leslie Threadgill-Smith

Trustees Absent:  None

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager

Visitors Present:  There were no visitors.

Public Comments:  There were no public comments.

Secretary’s Report:  Threadgill-Smith motioned, Cratty seconded that the Board approve the minutes of the Executive Session held on December 16, 2020 as presented.  All Ayes.  No Nays.  Motion carried.

McKibben motioned, Threadgill-Smith seconded that the Board approve the minutes of the Regular Meeting held on January 20, 2021 as presented.  All Ayes.  No Nays.  Motion carried.

Benigno motioned, Smith seconded that the Board approve the minutes of the Policy Committee Meeting held on February 3, 2021 as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  Benigno motioned, Novalinski seconded that the Board approve the checks and financial report for January 2021 as presented.  Roll call votes were:  Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.  Check #28519 payable to the Illinois Department of Innovation & Technology for $811.46 is a monthly invoice.

Approval of Semi-Annual Treasurer’s Report:  Benigno motioned, Novalinski seconded to approve the Semi-Annual Treasurer’s Report: July-December 2020 as presented.  All Ayes.  No Nays.  Motion carried.

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-January 2021 and there were no questions.

Library Director’s Report:  Presented by Novak.  The library is reducing the quarantine requirement for materials to 24 hours effective February 18, 2021.  While some studies have shown that COVID-19 stays alive on surfaces, the latest research shows that the virus mainly spreads through respiratory droplets in the air.  In accordance with Executive Order 2020-32, a patron was asked to wear a face covering while in the library since it is a public place and the patron was unable to maintain a six-foot social distance.  The patron was also asked if (s)he could medically tolerate a face-covering.  The patron became irate and refused to wear the face covering so the patron was asked to leave the building.  After refusing to leave, the police were contacted.  Novak offered to give board members a tour of the construction site following the conclusion of tonight’s meeting.

Committee Reports:

Policy:  The committee met on February 3, 2021.  The committee supported that the staff continue with the process of pursuing information and options related to the possible outsourcing of cleaning services.  Novak presented a general plan for Department Head changes in the new building.  The committee reviewed new job classifications and salary ranges for each year through 2025.  The committee discussed the library’s selection and use of library materials and facilities resolution and policies.  The committee approved the review of the library’s selection and use of library materials and facilities and recognized that they would need to be revisited after moving into the new facilities.  The committee reviewed a letter from the library’s attorney related to COVID-19 vaccinations for staff.  Committee members were not in favor of mandating vaccinations.  After a discussion, the committee stated that the incentive should be that the library would pay for the vaccinations for staff.

Finance:  The committee met at 5 p.m. tonight to discuss moving away from BMO Harris Bank to one of three local community banks.  The board is looking to get more information from Novak at the March Regular Board Meeting.

Facilities:  There was no report.

Friends’ Liaison:  Presented by Novak.  The Friends will host a Zoom general meeting on Friday, February 19th.  The Friends will be hosting a First Look Fundraiser on Thursday, February 25th where the community can tour the new library addition for $50 per person or $75 per couple.  Novak will be guiding the tours.  The Culver’s of Huntley Fundraiser will be on March 29th from 4-8 p.m.  April 7th is Giving Day and there will be a new creative space fundraiser.

New Business:

Job Classifications and Salary Ranges (from Policy Committee):  The Policy Committee discussed and were in general agreement on the ranges being presented and asked Novak to bring it before the full board for consideration.  These salary ranges will be adjusted accordingly to any future changes.  Smith motioned, Novalinski seconded that the Board approve the Job Classifications and Salary Ranges for each year through 2025.  Roll call votes were:  Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.

Review of Selection and Use of Library Materials and Facilities (from Policy Committee):  The Policy Committee discussed the library’s selection and use of library materials and facilities resolution and policies.  The committee recognized that the library would need to review policies after moving into Phase I and Phase II of the new library and asked Novak to bring it before the full board for consideration.  Benigno motioned, Cratty seconded that the Board approve the Review of Selection and Use of Library Materials and Facilities as presented.  All Ayes.  No Nays.  Motion carried.

Change of Banks for Library Operations (from Policy Committee):  Discussion postponed until the March Regular Board Meeting.

Old Business:  There was no Old Business.

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, March 17, 2021 at 5:30 p.m.

Board Discussion:  Novalinski has put his house on the market and will keep the board informed.  Novalinski is on the ballot for April 2021.

Executive Session:  There was no Executive Session.

Items from Executive Session for Action:  None

Adjourn:  McKibben motioned, Cratty seconded to adjourn the meeting at 5:57 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Shannon V. McKibben, Secretary

 

Important Alert: The Library is closed March 15 up to April 26, 2021 as staff begin to move into the new addition and phase 2 of the building program begins. Read More
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