Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
February 21, 2018
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on February 21, 2018. President Threadgill-Smith called the meeting to order at 5:31 p.m.
Trustees Present:Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations; Sergio Ramos, Head of Maintenance
Visitors Present: Derek Ward of Gilbane Building Company, Roger Schroepfer of Wold | Ruck Pate
Public Comments: None
Cratty entered the meeting at 5:33 p.m.
Presentation by Derek Ward of Gilbane Building Company and Roger Schroepfer of Wold | Ruck Pate: Wold | Ruck Pate is an architectural firm and Gilbane Building Company is a construction and facilities management company. The Referendum Phase Steps are as follows with an estimated length of each step:
- Pre-Design (3 Months)
- Referendum Planning (8-12 Months)
- Design and Bidding (8-10 Months)
- Construction (10-14 Months)
Novak thanked Ward and Schroepfer for presenting a general overview of a building project and for answering questions about the process.
Ward and Schroepfer left the meeting at 6:15 p.m.
Secretary’s Report: McKibben motioned, Moore seconded that the Board approve the minutes of the Regular Meeting held on January 17, 2018 as presented. All Ayes. No Nays. Motion carried.
McKibben motioned, Cratty seconded that the Board approve the minutes of the Policy and Personnel Committee Meeting held on February 6, 2018 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Novalinski motioned, Smith seconded that the Board approve the checks and financial report for January 2018 as presented. Roll call votes were: Budzynski-Aye, Cratty-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Moore asked for information regarding the following checks:
Check #25865 payable to Lawn Care Services Sinaloa, LLC – for grass cuttings in November and fertilizing.
Check #25892 payable to CareerBuilder Employment Screening, LLC – for new hire and volunteer background checks.
Check #25999 payable to Unique Management Services – this vendor works with libraries to recover overdue materials and monies. Invoiced monthly.
Semi-Annual Treasurer’s Report: Moore motioned, Novalinski seconded that the Board approve the Semi-Annual Treasurer’s Report: July-December 2017 as presented. Roll call votes were: Budzynski-Aye, Cratty-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-January 2018 and there were no questions.
Librarian’s Report: Presented by Novak.
The Northwest Herald interviewed Novak and some staff members about the library’s trailer/annex. The library is facing challenges with our current snow removal service. Service has been declining and the library would like to consider terminating the current contract (the library is in year two of a three-year contract) and search for a new service. Novak passed around a sign-up sheet for board members to consider participating at the Huntley Home, Biz & Wellness Expo on March 3. Novak will deliver a report on the responsibilities of the Administration Department at the March Regular Board Meeting. The Friends have asked Novak to do a program for them at their March meeting on his trip to Havana, Cuba.
Policy & Personnel: Met on February 6, 2018 to discuss the performance of specific employees of the library.
Finance: There was no report.
Facilities: Scheduled a meeting for March 21, 2018 at 6:30 p.m. to discuss the library’s current snow removal service.
Friends’ Liaison: Presented by Kampwerth. During February, the Friends raised over $1,000 for a minivan. An anonymous donor will be matching these donations raised, up to $1,000. A book sale is scheduled for April 7-8. Culver’s Fundraising Night will be on April 16. The Friends signed up for the Human Race on April 21 at McHenry Community College. A breakfast program fundraiser is scheduled for May 9.
All-Staff Training Day Closure: Due to inclement weather on February 9, the library was closed and staff training for the new Polaris system was cancelled. Small training groups have been meeting this month so Novak doesn’t feel it’s necessary to schedule another training day in addition to March 9.
Old Business: There was no Old Business.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, March 21, 2018 at the Huntley Area Public Library District at 5:30 p.m.
Potential Building Program Timing: The Board discussed a potential building program and the timing of that program.
The McHenry County Clerk’s Office has forwarded information regarding the 2018 Statement of Economic Interest filing. The filing deadline is May 1, 2018. There was a complaint on Facebook saying the library is too noisy. Staff member, Douglas Cataldo, responded to the complaint indicating there are no study rooms at the library due to the lack of space.
Adjourn: Cratty motioned, McKibben seconded to adjourn the meeting at 6:59 p.m. All Ayes. No Nays. Motion carried.
Marjorie Smith, Secretary