Regular Meeting Minutes – January 18, 2017

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

January 18, 2017

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on January 18, 2017.  President Pilat called the meeting to order at 7:00 p.m.

Attendance:

Trustees Present:   Chris Budzynski, Beverly Cannalte, Alissa Fewell, David Moore, Kathleen Pilat, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent:    None

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager

Visitors Present:  None

Public Comments:  None

Secretary’s Report:  Cannalte motioned, Moore seconded that the Board approve the minutes of the Regular Meeting held on December 21, 2016 as presented.  All Ayes.  No Nays.  Motion carried.

Cannalte motioned, Moore seconded that the Board approve the minutes of the Executive Session from the Regular Meeting held on December 21, 2016 as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  Cannalte, motioned, Budzynski seconded that the Board approve the checks and financial report as presented.  Roll call votes were:  Budzynski-Aye, Cannalte-Aye, Fewell-Aye; Moore-Aye, Pilat-Aye and Smith-Aye.  All Ayes.  No Nays.  Motion carried.  Moore asked for information regarding the following checks:

Check #24957 payable to Unique Management Services – this vendor works with libraries to recover overdue materials and monies.

Check #24926 payable to Dell – library purchased new computers.  Novak will provide a list of items being replaced.

Check #24867 payable to NIR Roof Care – November 2016 & May 2017 Roof Care Plan.

Check #24958 payable to Valley Enterprises – the library is satisfied with this vendor’s snow service.

Monthly Income/Expense Report (Discussion):  There was no discussion.

Librarian’s Report:  Presented by Novak.

Personnel:  The McHenry County Clerk’s Office will be sending filing information regarding the 2017 Statement of Economic Interest on or after February 15, 2017.  The Staff Appreciation Committee and a few other staff members have inquired as to whether or not the library will resume having a post-holiday staff dinner.  The board members are in support of having a post-holiday staff dinner and allocated $500 for the event.  There was no vote.  Novak completed the Certification of Ballot for Kane County and McHenry County.  There is a full ballot.  A discussion regarding the staff levels was postponed.

Facilities/Operations:  All units of local government must enact a policy that regulates the reimbursement of expenses for employees and officers.  The policy must be approved as either a

resolution or ordinance.  Novak will draft a new resolution.  Since the requirements of this resolution are straight forward, there is no need for a committee meeting.

Community/Fundraising:  There was no additional report.

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

Committee Reports:

Policy & Personnel:  There was no report.

Finance:  There was no report.

Facilities:  There was no report.

Community Outreach:  There was no report.

Friends’ Liaison:  Presented by Smith.  In 2016, the Friends Foundation donated $42,390.34 to the library.  Novak will prepare a resolution to present to the Friends in recognition of the contribution.  The 2017 membership enrollment/renewal is currently underway.  The Library Lovers’ Book Sale will be on February 4-5, 2017.  The Library Lovers’ Jewelry, Purse & Chocolate Sale will be on February 4, 2017.

 

New Business:

June 26, 2017 Staff Institute:  Budzynski motioned, Fewell seconded that the Board approve closing the library on June 26, 2017 for a staff institute day.  The staff and will visit the ALA Annual Conference in Chicago.  Trustees are encouraged to attend.  All Ayes.  No Nays.  Motion carried.

Old Business:  There was no Old Business.

Executive Session:  There was no Executive Session.

Items from Executive Session for Action:  None.

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, February 15, 2017 at the Huntley Area Public Library District at 7:00 p.m.

Board Discussion:  Kay Harlow, the 101-year-old volunteer, will be giving up her volunteer duties.  Her last day will be January 24, 2017.  Novak will provide more information regarding the library becoming a designated passport acceptance facility at the regular board meeting in February or March 2017.  The library should consider using a 3D printer as a source of income.

Threadgill-Smith entered the meeting at 7:35 p.m.

Novak will provide an update on exterior library signs at the regular board meeting in February 2017.  On December 6, 2016, a representative from the McHenry County Clerk’s Office was here to swear in deputy registrars at the library.

Adjourn:  Threadgill-Smith motioned, Cannalte seconded to adjourn the meeting at 7:39 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Leslie J. Threadgill-Smith, Secretary