Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
January 20, 2021
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on January 20, 2021. President Budzynski called the meeting to order at 5:30 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: David Novalinski
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services
Visitors Present: There were no visitors.
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on December 16, 2020 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Threadgill-Smith motioned, Cratty seconded that the Board approve the checks and financial report for December 2020 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-December 2020 and there were no questions.
Library Director’s Report: Presented by Novak. Task chairs were requested from Interiors for Business for staff members to try before placing the library’s order. Staff members have been trying them out and the library has requested some additional chairs that have wider seats, arms that can move out and a higher back. The tentative delivery date for the new furniture is mid-March. The original forecasted cost for the furniture was budgeted at $450,000. The current invoice is showing a little over $500,000.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends will continue using Zoom video conferencing for their board and general meetings. Corner Books is the only fundraising currently. The Friends presented a check for $15,000 to the library for the new building. The Friends are hoping to have a spring fundraiser with Culver’s and a fundraising breakfast in October.
Moving Services Bid Approval: McKibben motioned, Cratty seconded that the Board approve the Moving Services Bid to Armstrong Relocation not to exceed $33,097. Roll call votes were: Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Possible Date Change for Moving Project Closure: Due to receiving new information related to the furniture delivery schedule, Novak is asking the board to change the library closure from March 8, 2021 through April 19, 2021 or earlier to March 15, 2021 through April 26, 2021 or earlier. The board is agreeable with the one-week delay in the closure but requested the closure be announced to the public early since the new closure coincides with the school district’s spring break.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, February 17, 2021 at 5:30 p.m.
Committee Meetings: A Policy Committee meeting has been scheduled for February 3, 2021 at 5:30 p.m. to discuss personnel changes in the new library. A Finance Committee meeting has been scheduled for February 17, 2021 at 5 p.m. to discuss moving away from BMO Harris Bank to another bank.
COVID-19 Vaccinations: Discussion postponed until the Policy Committee meeting on February 3rd at 5:30 p.m.
Per Capita Grant Requirements Discussion: The library board reviewed all of the chapters in Serving Our Public 4.0 and looked at the checklists that followed each chapter. There were no questions. The library meets all the items on the checklist but needs to work on developing a true succession plan.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None
Adjourn: McKibben motioned, Threadgill-Smith seconded to adjourn the meeting at 6:08 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary