Regular Meeting Minutes – January 22, 2014

Huntley Area Public Library District
Board of Trustees Minutes for Regular Meeting
January 22, 2014

 

The Board of Trustees of the Huntley Area Public Library District met at the library on January 22, 2014.  President Jan Schadt called the meeting to order at 7:01 p.m.  Also present were Rusty Ayers, Beverly Cannalte, Ann Christiansen, Virginia Maravilla, Kathleen Pilat, Rosie Lukas, Interim Co-Director, and Loralei Getty, Business Manager.  Mitch Baker and Elizabeth Steffensen were absent.

Visitors:  Sergio Ramos, Head of Maintenance.

Public Comment:  No comments.

Secretary’s Report:  Christiansen motioned, Ayers seconded to approve the October 23, 2013 Executive Session Minutes of the Regular Board Meeting as amended.  Five Ayes.  No Nays.  One Abstain.  Motion approved.

Christiansen motioned, Ayers seconded to approve the November 4, 2013 Executive Session Minutes of the Special Board Meeting as amended.  Five Ayes.  No Nays.  One Abstain.  Motion approved.

Christiansen motioned, Cannalte seconded to approve the November 20, 2013 Executive Session Minutes of the Regular Board Meeting as amended.  Five Ayes.  No Nays.  One Abstain.  Motion approved.

Cannalte motioned, Pilat seconded to approve the November 26, 2013 Executive Session Minutes of the Special Board Meeting as amended.  Four Ayes.  No Nays.  Two Abstains.  Motion approved.

Cannalte motioned, Maravilla seconded to approve the December 11, 2013 Regular Board Meeting Minutes as amended.  Four Ayes.  No Nays.  Two Abstains.  Motion approved.

Maravilla motioned, Pilat seconded to approve the December 11, 12, 18 & 19, 2013 Executive Session Minutes of the Policy Committee Meeting as amended.  Four Ayes.  No Nays.  Two Abstains.  Motion approved.

Report from Ramos:  On Monday, January 6 the library was without electricity in the morning during the extreme cold weather conditions.  The loss of electrical power caused the heating system to shut down.  Due to the loss of heat, two sprinkler heads and one water pipe in the library burst.  The library is expecting to receive reimbursement, minus the library’s policy deductible, from the insurance company in relation to the repairs.  Ramos will research purchasing a generator and present the findings to the Board.  The three tables located behind Reference will be resurfaced.  The bay window, at the west end of the library, will have a counter top installed in the shape of the window.

Ramos left the meeting at 8:03 p.m.

Release of Executive Session Minutes:  Pilat motioned, Christiansen seconded that the need for confidentiality still exists with the Executive Session Minutes from October 23, 2013, November 4, 2013, November 20, 2013, November 26, 2013 and December 11, 12, 18 & 19, 2013 and will not be released at this time.  These Executive Session Minutes will be reviewed again in six months to determine if the need for confidentiality still exists or will be made available for public inspection.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Financial Reports and Checks:  Ayers motioned, Pilat seconded to approve the Treasurer’s Report and checks as submitted for December.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Semi-Annual Treasurer’s Report:  Pilat motioned, Ayers seconded to approve the Semi-Annual Treasurer’s Report: July-December 2013 as presented.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  No discussion

Librarian’s Report:  Presented by Lukas.
Personnel:  A staff member’s mother passed away.
Facilities/Operations:  A local Girl Scout Troop asked if they could sell cookies at the library.  The troop leader was informed the library has a No Solicitation/Distribution Policy which prohibits  the troop from selling Girl Scout Cookies on the library premises.
Community/Fundraising:  No additional oral comments.
Circulation/Program Usage:  No additional oral comments.
RAILS Library System Report:  No additional oral comments.

Committee Reports:
Board Policy:  Met on December 11, 12, 18 & 19, 2013.
Finance:  No report.
Friends’ Liaison:  Reported by Schadt.  The Friends Foundation has set up the Huntley Library Water Damage Fund where donations can be made to help the library with expenses directly related to the water damage.  To date, the fund has raised $465.  Library Lovers Book Sale will be on February 1-2, 2014.  To honor the library’s 25th anniversary, the Friends Foundation is collecting quarters to help raise money to replace one of the computers in the Children’s Room.  The Friends applied for a grant from the EFS Foundation in the amount of $8,000.

Resolution 2014-01, Selection of Library Materials:  Pilat motioned, Ayers seconded to approve Resolution 2014-01:  A Resolution for the Selection and Use of Library Materials as presented.  All Ayes.  No Nays.  Motion approved.

Policy on Carrying Guns on Library Property:  Ayers motioned, Pilat seconded to approve the Policy on Carrying Guns on Library Property as presented.  All Ayes.  No Nays.  Motion approved.

Natural Gas Agreement:  Ayers motioned, Pilat seconded to approve Vanguard Energy Services Variable Rate for a period of 24 months.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Executive Session:  :  Pilat motioned, Christiansen seconded to meet in Executive Session at 8:38 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2:  the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

The Board left the Executive Session at 10:12 p.m.

Items from Executive Session for Action:  None.

Board Discussion:  No discussion.

Adjourn:  Ayers motioned, Christiansen seconded to adjourn the meeting at 10:12 p.m.  All Ayes.  No Nays.  Motion approved.

Respectfully Submitted,
Kathleen M. Pilat, Secretary