Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
June 19, 2019
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on June 19, 2019. President Budzynski called the meeting to order at 5:30 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: None
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Nora Lutzow, Youth Services Library Assistant; Leigh Ann Porsch, Head of Marketing and Public Relations; Jodi Simmons, Youth Services Associate Librarian; Elizabeth Steffensen, Head of Information Services
Visitors Present: None
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on May 22, 2019 as presented. All Ayes. No Nays. Motion carried
Financial Reports and Checks: Novalinski motioned, McKibben seconded that the Board approve the checks and financial report for May 2019 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #27223 payable to Lawn Care Services Sinaloa, LLC for $10,003.75 is for the Landscape Seasonal Package-May 2019 ($2,403.75), and mulch/cleaning beds ($7,600). Threadgill-Smith voiced her concern with the cost of the current contracts with Lawn Care Services Sinaloa, LLC for the Landscape Seasonal Package and the Snow Plow & Salt Seasonal Package. Threadgill-Smith will meet with Novak to discuss at a future date.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-May 2019 and there were no questions.
Library Director’s Report: Presented by Novak.
The closing for the bond sale was this morning for $13,989,646.01. The funds were deposited with Zions Bank and will be available to draw down to cover the building costs. Novak will speak with Cratty regarding the investment of these funds. As of today, Novak and Gilbane Building Company do not have an agreement for the contract so the contract is not ready for approval tonight. The land survey and soil boring are complete. The results of the soil boring generally look good. The draft working budget can be approved tonight or at the July Regular Board Meeting. Paul Inserra, the library’s auditor, began the library’s annual audit the week.
Policy & Personnel: There was no report.
Finance: The committee met on June 14th to discuss the FY2019-2020 draft working budget.
Facilities: The committee met on June 17th to discuss the building project update.
Friends’ Liaison: Presented by Kampwerth. To date, 63 people have signed up for the general meeting on June 21st at 6:30 p.m. The next book sales will be in August and September. The Friends cancelled the MiniLinks Fundraiser due to too many conflicts with other commitments.
Construction Management Contract Approval: The library still needs closure on some issues. Postponed for a future vote.
Library Relationships with For-Profit vs. Not-For-Profit Entities: Threadgill-Smith expressed her concern that tax payer money is being used for programming at for-profit entities. The Board feels the programs should be provided by other taxing bodies, if another taxing body is available.
Lutzow and Simmons left the meeting at 5:55 p.m.
Draft of FY 2019-2020 Working Budget: Threadgill-Smith has not had an opportunity for due diligence and needs to speak with Novak. Cratty motioned, Novalinski seconded that the Board approve the FY 2019-2020 working budget as presented. Roll call votes were: Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Nay. Six Ayes. One Nay. Motion carried.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, July 17, 2019 at the Huntley Area Public Library District at 5:30 p.m.
Board Discussion: It is the consensus of the Board to move forward with the architects to prepare more advance designs. To prepare for the beginning of the building program, the library will need to be closed October 16-22 for pre-project construction (erect walls, create new program room) and December 9-15 to vacate the trailers. This will be brought for a future vote. It is the consensus of the Board to increase the non-resident card fee by $4 from $187 to $191. The ordinance authorizing non-resident cards will be brought to the Board for a vote at the July Regular Board Meeting.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Adjourn: McKibben motioned, Cratty seconded to adjourn the meeting at 6:02 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary