Regular Meeting Minutes – June 20, 2018

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

June 20, 2018 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on June 20, 2018.  President Chris Budzynski called the meeting to order at 5:30 p.m. 

 

Attendance: 

Trustees Present:  Chris Budzynski, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  Sean Cratty 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services 

Visitors Present:  None 

Public Comments:  None 

Secretary’s Report:  McKibben motioned, Smith seconded that the Board approve the minutes of the Policy and Personnel Committee Meeting held on May 10, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Novalinski motioned, Threadgill-Smith seconded that the Board approve the minutes of the Special Meeting held on May 10, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

McKibben motioned, Novalinski seconded that the Board approve the Executive Session Minutes of the Special Meeting held on May 10, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on May 16, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  Novalinski motioned, Threadgill-Smith seconded that the Board approve the checks and financial report for May 2018 as presented.  Roll call votes were:  Budzynski-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.  Novak accelerated the building program expenses for Wold Ruck Pate, Gilbane Building Company and George K. Baum & Company.  These expenses will be paid in FY2017-2018, so the Contingency line item will be going over-budget.  Moore asked for information regarding the following checks: 

Check #26222 payable to Linkedin Corporation – for Lynda Library. 

Check #26234 payable to Quality Sealcoat Inc. – parking lot has been sealed and striped. 

Check #26249 payable to B & C Enterprises, Inc. – for painting of the main library. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-May 2018 and there were no questions or comments. 

Librarian’s Report:  Presented by Novak. 

Novak met with multiple firms regarding the cost of bond counsel for the building project.  Novak is still recommending Chapman and Cutler LLP.  The last day to file petition for submission of public questions for the referendum is Monday, December 31, 2018.  The library board has terms that are ending in 2019.  The first day to file certificates of nomination and nomination papers for the Library Board of Trustees with local election officials is Monday, December 10, 2018.  At the Huntley Area Administrators Round Table (HAART), there was a discussion related to a locally-supported, self-funded, pooled health insurance plan for the local governmental bodies.  Novak received a sample plan and will evaluate the potential cost-effective health insurance coverage.  The Fiscal Year 2017-2018 audit process began on June 18th.  The CCS library consortium will be adding Morton Grove Public Library as a new member soon.  The Core Planning Group for the building project met on June 4th and will have its second meeting on June 25th. 

 

Committee Reports:  

Appointment of Library Board Committees:  There are no changes to the current committee appointments for the coming year.  Going forward, contact Chris Budzynski regarding any requests for changes. 

Policy & Personnel:  Met on May 10th to review library policies.  The Board reviewed and discussed the Policies Being Brought Up For Revision 2018 handout. 

Finance:  There was no report. 

Facilities:  Novak approved an agreement between the Library and Lawn Care Services Sinaloa, LLC for the following: 

  • Snow Plow & Salt Seasonal Contract for 2018-2022 for $19,995 per year ($3,999 for November through March-5 months) 
  • Landscape Contract for 2018-2022 for $19,230 per year ($2,403.75 for April through November-8 months) 

Moore requested a copy of the contracts. 

Friends’ Liaison:  Presented by Kampwerth.  The Friends held their first evening meeting in June and 32 people were in attendance.  The Human Race raised $250.  Kona Ice raised $195.  Minilinks will be on July 27.  The next book sale will be on August 4-5. 

 

New Business: 

Prevailing Wage Ordinance:  Per the new regulations, Exhibit A can show as a link in the ordinance and the Notice of Prevailing Wage Ordinance can be published on the library’s website instead of in a local newspaper.  Novalinski motioned, Smith seconded that the Board approve the Prevailing Wage Ordinance as presented.  All Ayes.  No Nays.  Motion carried. 

Draft of FY 2018-2019 Working Budget:  The final draft of the FY 2018-2019 Working Budget was distributed at the meeting.  Legal Fees has been increased due to the building project.  Computers has been increased to include the purchase of a laptop and case for Novak.  The Finance Committee did not meet to review and discuss the draft of the budget.  McKibben motioned, Novalinski seconded that the Board approve the FY 2018-2019 Working Budget as presented.  All Ayes.  No Nays.  Motion carried. 

Library Policies Review – Policy and Personnel Committee Recommendations:  The Policy and Personnel Committee submitted the following for revisions: 

  • Mission Statement 
  • Freedom to Read 
  • Americans with Disabilities Act Policy 
  • Job Classifications and Salary Ranges 2016-2017 
  • Overtime, Compensatory and Extra Time 
  • Smoke-Free Workplace 
  • Sexual and Other Forms of Harassment Policy 
  • Staff Development 
  • Benefits 
  • Vacation Benefits 
  • Library Cards 
  • Check-Out Policy 
  • Program Room Policy 
  • Patron Behavior Policy 
  • Child Abuse and Neglect Policy 
  • Policy Regarding Verbatim Record of Closed Meetings 

Novalinski motioned, Threadgill-Smith seconded that the Board approve the policies submitted by the Policy and Personnel Committee as reviewed and modified.  All Ayes.  No Nays.  Motion carried. 

Non-Resident Card Fee Ordinance:  Novalinski motioned, McKibben seconded that the Board approve the Non-Resident Card Fee Ordinance as presented at the price of $187.  Roll call votes were:  Budzynski-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Old Business/Unfinished Business:  There was no Old Business/Unfinished Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, July 18, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

Board Discussion:  There was no Board Discussion. 

Executive Session:  There was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Threadgill-Smith motioned, Novalinski seconded to adjourn the meeting at 6:41 p.m.  All Ayes.  No Nays.  Motion carried. 

 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary