Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
March 18, 2015
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on March 18, 2015. The meeting was called to order at 7:00 p.m. by Vice-President Cannalte.
Trustees Present: Rusty Ayers, Mitch Baker, Beverly Cannalte, Ann Christiansen, Virginia Maravilla, and Kathleen Pilat.
Trustees Absent: Jan Schadt.
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Volunteer/Outreach Coordinator; Rosie Lukas, Head of Public Services; Marilyn Powell, Head of Circulation; Sergio Ramos, Head of Maintenance.
Visitors Present: Marjorie Smith, resident. Phillip Tyransky, Midwest Skylite Systems.
Public Comments: There were no public comments.
Ayers entered the meeting at 7:07 p.m. Pilat entered the meeting at 7:10 p.m.
Presentation: Phillip Tyransky, from Midwest Skylite Systems, distributed architectural renderings of the exterior awning/windbreak project at the main entrance. The structure can be constructed of safety glass or polycarbonate and would be secured into the ground. The Board would like warranty and wind strength information. In addition, the library will need to contact the Huntley Fire Protection District to confirm the structure does not violate any Village regulations. Prior to a decision on the awning/ windbreak project, the library should consider hiring an engineer to examine the wind concern at the main entrance and recommend solutions.
Tyransky left the meeting at 7:20 p.m.
Secretary’s Report: Christiansen motioned, Ayers seconded that the Board approve the amended minutes of the Regular Meeting held on February 18, 2015. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Pilat motioned, Christiansen seconded that the Board approve the Financial Report for FY 14/15 as of February 28, 2015 and the February 2015 disbursements in the total amount of $69,414.56 as presented. Roll call votes were: Ayers-Aye, Baker-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, and Pilat-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): There was no discussion.
Librarian’s Report: Presented by Novak.
Personnel: The deadline for filing the Statement of Economic Interests is May 1, 2015. The form needs to be completed even if a Trustee term will be ending in 2015. The Library Director’s annual review will be in April 2015. The current staff performance appraisal form is being revised. Novak will conduct an introduction meeting with the new trustees following the election.
Facilities/Operations: Novak distributed a handout highlighting bidding conduct for the Board to read.
Community/Fundraising: Novak will continue to examine Consolidated School District 158’s position to provide space to the library for a branch or a makerspace.
Circulation/Program Usage: There was no additional report.
RAILS Library System Report: There was no additional report.
Board Policy: There was no report.
Finance: A meeting will need to be scheduled to discuss a draft of the working budget for fiscal year 2015/2016.
Friends’ Liaison: Presented by Kampwerth. The Library Lovers’ Fundraiser raised $480. Corner Books raised $1,359 in February 2015. Culver’s Fundraising Night will be on March 23rd. The next book sale is scheduled in April. A breakfast fundraiser featuring R.J. Lindsey as Abraham Lincoln will be on May 13th.
New Business: There was no new business.
Old Business: There was no old business.
Executive Session: There was no executive session.
Items from Executive Session for Action: None
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, April 15, 2015 at the Huntley Area Public Library District at 7:00 p.m.
Novak distributed a revised version of the Circulation & Collection Report for Board input. The Board would like to see how many items are checked out at the library vs checked out electronically.
Exterior Sign: Ramos distributed an updated rendering of the new library sign and the Board would like to see a rendering with the wording on the proposed sign to read:
Item to be held over until the Regular Monthly Board Meeting in April 2015.
Informal Library Survey: The Board supports the library using electronic survey tools to gather community input on various library issues.
Portable Digital Devices for Board Members: Instead of portable digital devices, the library should consider purchasing laptops that could be used by the Board and patrons. Item to be held over until the newly elected Board Members are administered the oath of office.
Powell left the meeting at 8:47 p.m.
Library Policies: Novak distributed Policy Matters & Issues. The Policy Committee will need to schedule a meeting to discuss.
Adjourn: Christiansen motioned, Ayers seconded to adjourn the meeting at 8:50 p.m. All Ayes. No Nays. Motion carried.
Kathleen M. Pilat, Secretary