Regular Meeting Minutes – March 19, 2014

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

March 19, 2014

 

The Board of Trustees of the Huntley Area Public Library District met at the library on March 19, 2014.  President Jan Schadt called the meeting to order at 7:03 p.m.  Also present were Mitch Baker, Ann Christiansen, Virginia Maravilla, Kathleen Pilat, Rosie Lukas, Interim Co-Director, Elizabeth Steffensen, Interim Co-Director and Loralei Getty, Business Manager.  Rusty Ayers and Beverly Cannalte were absent.

Visitors:  Leigh Ann Porsch, Communications and Development Coordinator.

Public Comment:  No comments.

Secretary’s Report:  Christiansen motioned, Pilat seconded to approve the February 19, 2014 Regular Board Meeting Minutes as presented.  All Ayes.  No Nays.  Motion approved.

Baker motioned, Christiansen seconded to approve the February 19, 2014 Executive Session Minutes of the Regular Board Meeting as amended.  All Ayes.  No Nays.  Motion approved.

Pilat motioned, Baker seconded to approve the February 20, 2014 and February 21, 2014 Special Executive Board Meeting Minutes as amended.  All Ayes.  No Nays.  Motion approved.

Financial Reports and Checks:  Maravilla motioned, Christiansen seconded to approve the Treasurer’s Report and checks as submitted for February.  Roll call votes were:  Baker-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  No discussion

Librarian’s Report:  Presented by Steffensen.

Personnel:  April 30, 2014 is the last day to file Statement of Economic Interests with the County Clerk.  Leigh Ann Porsch has been asked to chair the Executive Search Committee to find a replacement for the Huntley Chamber Director.

Facilities/Operations:  No additional oral comments.

Community/Fundraising:  The newly created Marketing and Outreach Report was reviewed.  The Board will discuss what level of information they want from this report at the Board Workshop which has been tentatively scheduled for April 6, 2014 at 8:30 a.m.  The Huntley Rotary Club donated $1,000 to be used to purchase annual subscriptions to TumbleBooks.

Circulation/Program Usage:  No additional oral comments.

RAILS Library System Report:  No additional oral comments.

Committee Reports:

Board Policy:  Ann Christiansen will be appointed to the Board Policy Committee in place of Mitch Baker.  A meeting will be scheduled in April 2014.

Finance:  A meeting has been tentatively scheduled for Monday, April 14, 2014 at 1 p.m.

Friends’ Liaison:  Reported by Schadt.  The Volunteer Appreciation Open House will be on April 2, 2014 from 1-2:30 p.m.  The next book sale takes place on April 5 and 6 at the library’s Program Room.  The Breakfast Fundraiser is being held at Boulder Ridge Country Club on May 7, 2014.  Culver’s Fundraising Night will be on April 8th.  The Human Race will take place on April 27, 2014 from 9-11 a.m.  The Friends received $6,500 from the EFS Grant.  The Friends generously donated $1,600 towards the purchase and installation of the counter tops in the bay windows.

Consideration of the Removal of Personnel Policies from the Policy Manual:  The Board reviewed the proposed removal of the Emergency Plan, HIPPA Policy and Continuation Coverage Rights Under COBRA from the Policy Manual in advance of a potential future vote.

Progress Report on Library’s Technology Plan for FY2013-2016:  The board discussed the Library’s Technology Plan for FY2013-2016.

Progress Report on Library’s Communication, Marketing and Development Plan for FY2013-2016:  The board began to discuss the Library’s Communication, Marketing and Development Plan for FY2013-2016 but the discussion was postponed until the Board Workshop which has been tentatively scheduled for April 6, 2014 at 8:30 a.m.

25th Anniversary Tentative Calendar of Events:  Discussion postponed until the Board Workshop which has been tentatively scheduled for April 6, 2014 at 8:30 a.m.

Executive Session:  Pilat motioned, Christiansen seconded to meet in Executive Session at 8:13 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2:  the employment of specific employees of the public body.  Roll call votes were:  Baker-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

The Board left the Executive Session at 8:22 p.m.

Items from Executive Session for Action: 

Baker motioned, Maravilla seconded to hire Frank Novak as Library Director at an annual salary of $100,000 with a start date of April 21, 2014.  All Ayes. No Nays. Motion Approved.

Board Discussion:  No discussion.

Adjourn:  Pilat motioned, Christiansen seconded to adjourn the meeting at 8:30 p.m.  All Ayes.  No Nays.  Motion approved.

 

Respectfully Submitted,                                                                          

Kathleen M. Pilat, Secretary