Regular Meeting Minutes – March 20, 2019

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

March 20, 2019



Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on March 20, 2019. President Budzynski called the meeting to order at 5:30 p.m.


Trustees Present: Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: None

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations

Visitors Present: None

Public Comments: There were no public comments.

Secretary’s Report: Novalinski motioned, Threadgill-Smith seconded that the Board approve the minutes of the Regular Meeting held on February 20, 2019. All Ayes. No Nays. Motion carried

Financial Reports and Checks: McKibben motioned, Novalinski seconded that the Board approve the checks and financial report for February 2019 as presented. Roll call votes were: Budzynski-Aye; McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #26875 payable to Hagg Press for $5,812 is for the February/March newsletter. This issue of the newsletter included 4 additional pages regarding the building program. Check #26910 payable to Hoopla for $6,000 is an advance digital payment. Chase Business Card to Boy Scouts of America for $269.63 is for updated versions of the Boy Scout of America Handbook and Merit Badge Series.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-February 2019 and there were no questions.

Library Director’s Report: Presented by Novak.

The library has submitted the Illinois Public Library’s Live and Learn Construction Grant, which if awarded to the library, will provide $125,000 toward construction needs. These funds would allow the library to replace or refurbish our HVAC and repair the roof. The Live and Learn Construction Grant awards are prioritized by type of project with top priority given to remodeling for accessibility. The grant award would not reduce the $12.9 million bond amount on the April 2019 ballot.

Cratty entered the meeting at 5:40 p.m.

The Huntley Fire Protection District expansion is complete. The land at the intersection of Ruth Road and Main Street could eventually be sold. A copy of Library Renovations & Expansion Proposal was distributed.

Committee Reports:

Policy & Personnel: There was no report.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Kampwerth. The Culver’s of Huntley Fundraising Night on March 11 raised $643.90. The mini-library built out of Lego bricks fundraiser will continue until April 2. R.J. Lindsey will portray Ransom E. Olds at The Breakfast Fundraiser on May 8. The next book sale will be April 6-7. The Human Race will be on April 28.

New Business:

Director’s Review and Goals Discussion: In this month’s packet, Novak included a “self-review” of his goals. These goals were tied almost exclusively to the building program. The Library Board will meet in Executive Session at the April Regular Meeting to evaluate the Library Director in conjunction with his employment anniversary date of April 21, 2019.

Old Business: There was no Old Business.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, April 17, 2019 at the Huntley Area Public Library District at 5:30 p.m.

Board Discussion: Threadgill-Smith’s name is not on the April 2019 ballot. Write Leslie Smith on the blank line at the end of the list of candidates for that office and fill in the oval next to the name of your write-in candidate.

Adjourn: Threadgill-Smith motioned, Smith seconded to adjourn the meeting at 5:55 p.m. All Ayes. No Nays. Motion carried.


Respectfully Submitted,

Shannon V. McKibben, Secretary