Regular Meeting Minutes – March 21, 2018

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

March 21, 2018 


 Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on March 21, 2018.  President Threadgill-Smith called the meeting to order at 5:32 p.m. 


Trustees Present:Chris Budzynski, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

 Trustees Absent:Sean Cratty, David Moore 

 Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Leigh Ann Porsch, Head of Marketing and Public Relations; Sergio Ramos, Head of Maintenance; Elizabeth Steffensen, Head of Information Services 

 Visitors Present:  James Smith, Resident 

 Public Comments:  James Smith is in attendance to complete a requirement for the Citizenship in the Community Merit Badge. 

 Secretary’s Report:  Novalinski motioned, Budzynski seconded that the Board approve the minutes of the Regular Meeting held on February 21, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

 Budzynski motioned, McKibben seconded that the Board approve the minutes of the Policy and Personnel Committee Meeting held on February 26, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

 Novalinski motioned, Budzynski seconded that the Board approve the minutes of the Policy and Personnel Committee Meeting held on March 12, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

 Financial Reports and Checks:  McKibben motioned, Novalinski seconded that the Board approve the checks and financial report for February 2018 as presented.  Roll call votes were:  Budzynski-Aye, McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-February 2018 and there were no questions. 

 Librarian’s Report:  Presented by Novak. 

 Ramos purchased a 2015 Dodge Grand Caravan for library use at a cost of $19,000.  The vehicle will be picked up on Friday, March 23.  The Friends Foundation and marketing team raised over $10,000 for the minivan.  Novak will sign the documents on behalf of the board.  The Pontiac will be towed away for parts.  Novak will present the pre-referendum contracts for review and approval at the April Regular Board Meeting.   


 Committee Reports: 

 Policy & Personnel:  Met on February 26, 2018, March 12, 2018 and March 20, 2018 to discuss the performance of specific employees of the library. 

 Finance:  There was no report. 

 Facilities:  Will meet tonight at 6:30 p.m. to discuss the library’s current snow removal service. 

 Friends’ Liaison:  Presented by Smith.  A book sale is scheduled for April 7-8.  Culver’s Fundraising Night will be on April 16.  “Make No Little Plans” breakfast fundraiser will be on May 9.  Novak presented a program for the Friends on his trip to Havana, Cuba. 

 New Business:  The Director’s goals and evaluation form were discussed in Executive Session. 

 Old Business:  There was no Old Business. 

 Executive Session:  McKibben motioned, Novalinski seconded for the Library Board to convene in an Executive Session at 5:56 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing the annual review of the library director.  Roll call votes were:  Budzynski-Aye, McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

 The board came out of the Executive Meeting at 6:17 p.m. 

 Items from Executive Session for Action:  None. 

 Steffensen entered the meeting at 6:17 p.m. 

 Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, April 18, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

 Board Discussion:  There was no discussion. 

 Adjourn:  Novalinski motioned, McKibben seconded to adjourn the meeting at 6:18 p.m.  All Ayes.  No Nays.  Motion carried. 


Respectfully Submitted,  

Marjorie Smith, Secretary