Regular Meeting Minutes – May 17, 2017

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

May 17, 2017

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 17, 2017.  President Pilat called the meeting to order at 7:00 p.m.

Attendance:

Trustees Present:   Chris Budzynski, Beverly Cannalte, Alissa Fewell, David Moore, Kathleen Pilat, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent:    None

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations; Sergio Ramos, Head of Maintenance

Visitors Present:  Shannon McKibben, resident; David Novalinski, resident.

Public Comments:  None

Presentation of Proposed Slate of Officers (Nominating Committee):  Cannalte and Fewell worked with other board members to discuss possible board positions.  The following slate was recommended:  Threadgill-Smith, President; Budzynski, Vice President; Moore, Treasurer; Smith, Secretary.

Recognition of Outgoing Library Trustees:  Board President Kathleen Pilat presented outgoing Trustees Beverly Cannalte and Alissa Fewell with a plaque honoring their service.  Novak presented outgoing Trustee Kathleen Pilat with a plaque honoring her service.

Installation of New Library Trustees:  Newly elected and re-elected trustees Chris Budzynski, Shannon McKibben, David Novalinski and Marjorie Smith were officially sworn in as members of the Huntley Area Public Library District Board.

Cannalte, Fewell and Pilat left the meeting at 7:09 p.m.

Election of Board Officers:  Novalinski motioned, Moore seconded to accept the recommended slate of officers as follows:  Threadgill-Smith, President; Budzynski, Vice President; Moore, Treasurer; Smith, Secretary.  Roll call votes were:  Budzynski-Aye, McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.

Record of Board Membership (Roll Call of Members Present):  Trustees Present:  Chris Budzynski, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith.  Trustees Absent:  Sean Cratty.

Secretary’s Report:  Smith motioned, Budzynski seconded that the Board approve the minutes of the Regular Meeting held on April 26, 2017 as presented.  All Ayes.  No Nays.  Motion carried.

Budzynski motioned, Smith seconded that the Board approve the minutes of the Executive Session held on April 26, 2017 as presented.  All Ayes.  No Nays.  Motion carried.

Financial Reports and Checks:  Moore motioned, McKibben seconded that the Board approve the checks and financial report for April 2017 as presented.  Roll call votes were:  Budzynski-Aye, McKibben-Aye; Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.

Monthly Income/Expense Report (Discussion):  There was no discussion.

Librarian’s Report:  Presented by Novak.

Personnel:  An incoming board member will be asking the Board to consider changing its regular meeting time and/or meeting night of the week.  Wednesday nights will not work because of a part-time job that happens once a week on Wednesday evening.

Facilities/Operations:  A budget narrative will be ready for the June Regular Board Meeting.  The library has not received notification from the Village of Huntley regarding the materials submitted for the exterior library sign.

Community/Fundraising:  The Huntley Area Public Library District now has two Little Free Libraries for community use.  One is located near the Discovery Zone at Deicke Park and the other is on the corner of 3rd and Woodstock Streets.  The library is hoping to install two more in the near future.  Novak is still waiting for the contract from NIU before proceeding with the community survey.  Once the contract is received and reviewed, the process will start.

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

Committee Reports:

Policy & Personnel:  There was no report.

Finance:  A meeting has held on May 17 at 6:00 p.m. to discuss the preliminary working budget for fiscal year 2017-2018.  The committee reported the recommendation to purchase shelving and/or media sleeves and staff logo wear using the surplus from fiscal year 2016-2017.

Facilities:  There was no report.

Community Outreach:  There was no report.

Friends’ Liaison:  Presented by Smith.  The Franklin D. Roosevelt Breakfast Fundraiser held on May 17 raised approximately $5,000.  Shop at The Growing Scene, Inc. on May 19-21 and the Friends Foundation earns 10% of the proceeds from purchases when a certificate is presented.  The next book sale is June 3-4.  Tickets are on sale for the Father’s Day Basket Raffle.

New Business:

Committee Appointments:  Threadgill-Smith asked the members to rank the Policy and Personnel Committee, Finance Committee and Facilities Committee from 1 being the most interested to 3 being the least interested to be appointed to.  The survey should be returned to Threadgill-Smith.  Since the President can modify the committees, Threadgill-Smith is eliminating the Community Outreach Committee because all members should partake in reaching out to the community.

Marlowe Estate Resolution:  The library learned of the passing of Helen Marlowe.  The library will receive approximately $8,000 from Ms. Marlowe’s estate.  The board needs to approve a resolution to receive all of the funds from the estate.  The treasurer and director are the individuals authorized by this resolution to act for the library.  McKibben motioned, Novalinski seconded that the Board approve Resolution 2016-17-2 as presented with the names presented.  Roll call votes were:

Budzynski-Aye, McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith -Aye.  All Ayes.  No Nays.  Motion carried.

Old Business:  There was no Old Business.

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 21, 2017 at the Huntley Area Public Library District at 7:00 p.m.

Board Discussion:

FY17-18 Working Budget Draft:  There was no further discussion.

Interior Space Project Purchases:  The library will accelerate the purchase of shelving and/or media sleeves instead of transferring the surplus money to Special Reserve.

Executive Session:  There was no Executive Session.

Items from Executive Session for Action:  None.

Adjourn:  McKibben motioned, Novalinski seconded to adjourn the meeting at 7:48 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Marjorie Smith, Secretary