Regular Meeting Minutes – May 18, 2022

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

May 18, 2022

 

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 1 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 18, 2022. President Budzynski called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present: Vito Benigno, Chris Budzynski, Katie Kunde, Marjorie Smith, and Leslie Threadgill-Smith

Trustees Absent: Sean Cratty, Shannon McKibben

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Programming & Outreach Services

Visitors Present: None

Public Comments: There were no public comments.

Secretary’s Report: Threadgill-Smith motioned, Benigno seconded that the Board approves the minutes of the Regular Meeting held on April 20, 2022, as presented. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: Benigno motioned, Smith seconded that the Board approves the checks and financial report for April 2022 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye; Kunde-Aye; Smith-Aye; and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #29407 payable to David A. Martin for $300 is funds expended from a donation to the Donahue Memorial.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-April 2022 and there were no questions. For better transparency, a board member requested that 7600-75 Staff & Board Development be separated into Staff Development and Board Development. The board is fine with this request.

Library Director’s Report: Presented by Novak. The library’s drive-up and book drop modifications began on Monday, May 16th. Currently, there is no set schedule for the completion of the project. Kunde has volunteered to be on the Monument Sign Committee. Novak, Benigno, and Threadgill-Smith will participate in a focus group for government partners of the Huntley Park District. This is part of the park district’s work on their master plan project. The meeting will take place on June 8th at 9 a.m. Novak has been working with the Huntley Police Department to deal with teens who have been causing problems in the library. To date, the Huntley Police Department has issued five criminal trespass notices. The police have also been doing routine patrols throughout the library in the evenings and on weekends. Novak confronted a gentleman who has been stealing books from the Friends Corner Books area.

Committee Reports:

Policy: There was no report, but a meeting needs to be scheduled.

Finance: Met on May 10th to discuss the proposed wage increases for FY 2022-2023.

Facilities: There was no report.

Friends’ Liaison: Presented by Kampwerth. Corner Books had a record month. The May Breakfast Fundraiser sold 168 tickets and raised at least $3,000. Mini Links will be July 29th. The

number of holes is still being determined. There is a book sale scheduled for July. Benigno has been given permission from Kampwerth to fix the Little Library at Sun City.

New Business:

FY 2022-2023 Staff Wage Increases: The discussion was postponed until the June Regular Board Meeting.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 15, 2022, at 5:30 p.m.

Board Discussion: Threadgill-Smith is a new member of the Lions Club. The Lions Club has expressed interest in providing financial support to help with vision or hearing assistance for library patrons. The Lions Club will reimburse the library $2,600 for the purchase of 27” monitors. Threadgill-Smith passed around an article from Parade entitled “Freebies! 10 Free Uses for Your Library Card (Beyond Checking Out Books)” dated May 6, 2022, by Megan O’Neill Melle. The library currently offers most of the free perks mentioned in the article.

Monument Sign Committee: The committee consists of Novak, Kunde, Ramos, and Kampwerth. The first meeting of the committee with Roger Schroepfer, of Wold Architects and Engineers, is scheduled for May 26th. The board would like to see the following in a new sign: match the design concept of the building, be able to view the sign from Ruth Road and Main Street, and be digital but not one line digital.

FY 22-23 Budget Discussion: Novak distributed an updated version of the Huntley Area Public Library District 2022-2023 Working Budget. 7400-15 Creative Studio Supplies is a newly added line. Other numbers have been updated due to the new contracts for mechanicals. The trustees reviewed the working budget and there were no questions. IMRF is nearly 100% funded and their long-term goal is to reach 100% funded status. Historically, library rates with IMRF have not increased drastically during a recession.

Ribbon-Cutting Event Update: The ribbon-cutting event is scheduled for noon on Wednesday, June 8th. The Huntley Area Chamber of Commerce will provide the ribbon and scissors for the event. There will be an invitation only event immediately following the ribbon-cutting. Budzynski will say a few words. The Village of Huntley and Huntley Area Chamber of Commerce may say a few words. No official confirmation about Jessie White, the Secretary of State, attending the event.

Executive Session: Threadgill-Smith motioned, Kunde seconded for the Library Board to convene in an Executive Session at 6:37 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing the annual review of the Library Director. Roll call votes were: Benigno-Aye; Budzynski-Aye; Kunde-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried

Getty and Kampwerth left the meeting at 6:37 p.m.

The Board left the Executive Session at 7:47 p.m.

Items from Executive Session for Action: Benigno motioned, Kunde seconded to increase the Library Director’s salary 4% to $126,050.30 effective April 21, 2022 in connection with his annual performance

review. Roll call votes were: Benigno-Aye; Budzynski-Aye; Kunde-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Adjourn: Smith motioned, Benigno seconded to adjourn the meeting at 7:51 p.m. All Ayes. No Nays. Motion carried.

Respectfully Submitted,

Loralei Getty, Recorder