Board of Trustees
Huntley Area Public Library District
Minutes of the Virtual Regular Meeting
May 20, 2020
Call to Order: A virtual regular meeting of the Board of Trustees of the Huntley Area Public Library District was called to order on Wednesday, May 20, 2020. The link and call in number are https://zoom.us/j/99620588943?pwd=YTlIUjMwWlF5dkU5d3MvYW9yalkvdz09, 1-312-626-6799, webinar ID: 996-2058-8943, password: 498010. President Budzynski called the meeting to order at 5:32 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: None
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Leigh Ann Porsch, Head of Marketing and Public Relations; Pamela Kampwerth, Head of Circulation and Outreach Services
Visitors Present: None
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Board Retreat held on February 1, 2020 as presented. Six Ayes. No Nays. One Absent. Motion carried.
Novalinski motioned, Benigno seconded that the Board approve the minutes of the Regular Meeting held on February 19, 2020 as presented. Six Ayes. No Nays. One Absent. Motion carried.
Financial Reports and Checks: Cratty motioned, Threadgill-Smith seconded that the Board approve the checks and financial report for April 2020 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Absent; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. Six Ayes. No Nays. One Absent. Motion carried.
Monthly Income/Expense Report (Discussion): Novak commented that 7700-00 Capital Expenses is at 4,031% of the budget due to the building program.
McKibben joined the meeting at 5:39 p.m. via telephone
Library Director’s Report: Presented by Novak. The foundations for the building program are completely poured and structural steel is schedule to be delivered on June 2. Gilbane says the project is approximately $45,000 under budget. As a result of grading the retention pond expansion on the south lawn, a memorial tree for Richard Stabb had to be removed. The tree was planted 19 years ago and since the diameter of the tree was 19” it was too large to safely relocate. The library would like the Board to consider replacing the tree in the near future at an estimated cost of $2,000.
McKibben left the meeting at 5:46 p.m.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends are currently $20,000 under budget and will be trying an online book sale via their website. The Friends will have their board meeting via Zoom in June.
COVID-19: Determination of Essential Business: Benigno motioned, Novalinski seconded that the Board approve the resolution that defines the library’s essential services for purposes of meeting the conditions for a library body to provide limited public services as presented. Six Ayes. No Nays. One Absent. Motion carried.
COVID-19: Rough Draft Reopening Plan and Tentative Timeline: The reopening plan in the packet is a draft. The plan is to bring staff members back to the library by June 1st. Staff members will work to process the returned materials. Curbside service is scheduled to begin on June 18th. The hours will be:
Monday, Wednesday, Friday and Saturday: 9 a.m. – 5 p.m.
Tuesday and Thursday: 9 a.m. – 8 p.m.
Rails is recommending a 7-day quarantine on library materials. The library will follow this guideline until other data is available in order to protect the public. The above hours are subject to change depending on staffing and patron needs. The Little Free Libraries will not be available until after the quarantine is lifted.
McKibben returned to the meeting at 6:10 p.m.
Fine-Free Library: The library will no longer have overdue fines, but it would still require payment for the replacement of materials that are either never returned or damaged. Cratty motioned, Threadgill-Smith seconded that the Board approve a fine free philosophy. Roll call votes were: Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Staff FY20-21 General Wage and Merit Increases: The Board supported a 1.5% general increase and up to 1.5% merit-base wage increase for FY20-21.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 17, 2020 at 5:30 p.m.
Generalized Budget Discussion: Novak will get a draft of the FY20-21 Working Budget out to the board for review.
Communications and Media Relations Policy-On Hold: The Policy Committee will meet to discuss the Communications and Media Relations Policy in June 2020.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Adjourn: Novalinski motioned, Threadgill-Smith seconded to adjourn the meeting at 6:32 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary