Regular Meeting Minutes – May 22, 2019

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

May 22, 2019 

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 22, 2019President Budzynski called the meeting to order at 5:30 p.m. 

Attendance: 

Trustees Present:  Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  None 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations, Sergio Ramos, Head of Maintenance 

Visitors Present:  Vito Benigno, resident; Linda Benigno, resident; Roger Schroepfer, Wold Architects and Engineers; Alison Andrews, Wold Architects and Engineers; Al Boumenot, George K. Baum and Company; Tom Reedy, George K. Baum and Company 

Public Comments:  There were no public comments. 

Installation of New Library Trustees:  Trustee Moore was presented with a certificate honoring his service.  Newly elected and re-elected trustees Vito Benigno, Sean Cratty, Marjorie Smith and Leslie Threadgill-Smith were officially sworn in as members of the Huntley Area Public Library District Board. 

Presentation of Slate from Nominating Committee:  The committee presented the following slate of officers for 2019: 

President: Budzynski 

Vice President: Novalinski 

Treasurer: Cratty 

Secretary: McKibben 

Election of Board Officers:  McKibben motioned, Novalinski seconded that the Board approve the slate of officers as presented by the Nominating Committee.  Roll call votes were:  Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Record of Board Membership (Roll Call of Members Present):  BenignoPresent; BudzynskiPresent; CrattyPresent; McKibben-Present; NovalinskiPresent; Smith-Present; Threadgill-Smith-Present. 

Secretary’s Report:  Novalinski motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on April 17, 2019 as presented.  All Ayes.  No Nays.  Motion carried 

Financial Reports and Checks:  Novalinski motioned, Smith seconded that the Board approve the checks and financial report for April 2019 as presentedRoll call votes were:  Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-April 2019 and there were no questions. 

Library Director’s Report:  Presented by Novak. 

Novak gave a brief overview of the current schematic design for the building project.  The Board has a consensus on the schematic design.  A tentative schedule is as follows: 

  • December 2019-January 2020 – Move out of trailers 
  • February 2020-March 2020 – Groundbreaking  
  • March 2020 – Site demolitions 
  • February 2021-March 2021 – Transition to temporary entrance 
  • April 2021 – Vacate old building, relocate operations to new addition 
  • October 2021-November 2021 – Completed

Committee Reports: 

Policy & Personnel:  There was no report. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by Kampwerth110 tickets were sold to the Breakfast Fundraiser on May 8 and the event raised $3,200The Human Race raised $1,200. The next book sale will be in June.  The Friends mailed letters for the MiniLinks Fundraiser. 

President Budzynski thanked the Friends for all that they do for the library. 

New Business:  

Parameters Ordinance for the Library’s Bond:  Cratty motioned, McKibben seconded that the Board approve the issuance of not to exceed $12,900,000 general obligation bonds approved at the April 2, 2019 referendum as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Wold Architectural Contract Approval:  Novalinski motioned, Smith seconded that the Board approve the Wold Architects & Engineers contract as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Gilbane Construction Management Contracts Approval:  The contract has not yet been received by the library.  Postponed for a future vote. 

Schroepfer, Andrews, Boumenot, Reedy, Novak and Kampwerth left the meeting at 6:06 p.m. 

Novak returned to the meeting at 6:07 p.m. 

Approval of Live and Learn Construction Grant Award:  Benigno motioned, Cratty seconded that the Board approve the Live and Learn Grant Award for $125,000 from the State of Illinois as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Approval of HAART Joint Resolution:  Threadgill-Smith motioned, Novalinski seconded that the Board approve the Huntley Area Administrative Round Table (HAART) Joint Resolution as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 19, 2019 at the Huntley Area Public Library District at 5:30 p.m. 

Board Discussion:   

Tentative FY19-20 Working Budget Preview/Draft:  Novak would like to schedule a meeting with the Finance Committee to discuss the FY19-20 draft budget. 

Appointment of Library Board Committees: 

Policy & Personnel Smith (Chair), McKibben, Novalinski, Threadgill-Smith 

Finance:  Cratty (Chair), Benigno, McKibben, Threadgill-Smith 

Facilities:  Novalinski (Chair), Benigno, Cratty, Smith 

Budzynski will be an ex officio member of all the committees.  Threadgill-Smith would prefer to be on the Facilities Committee instead of the Finance Committee.  Budzynski will take under consideration.

Executive SessionThere was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Novalinski motioned, Threadgill-Smith seconded to adjourn the meeting at 6:20 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary