Regular Meeting Minutes – November 19, 2015

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

November 19, 2014

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on November 19, 2014.  The meeting was called to order at 7:01 p.m. by President Schadt.

Attendance:

Members Present:  Rusty Ayers, Beverly Cannalte, Virginia Maravilla, Kathleen Pilat and Jan Schadt

Members Absent:  Mitch Baker and Ann Christiansen

Library Staff Present:  Frank Novak, Director; Loralei Getty, Business Manager; Leigh Ann Porsch, Communications and Development Coordinator

Visitors Present:  None

Public Comments:  There were no comments.

Secretary’s Report:  Maravilla motioned, Cannalte seconded to approve the October 15, 2014 Regular Board Meeting Minutes as presented.  Four Ayes.  One Abstain.  No Nays.  Motion carried.

The Board reviewed the October 28, 2014 Policy Committee Meeting Report.

Financial Reports and Checks:  Pilat motioned, Cannalte seconded to approve the Financial Report for FY 14/15 as of October 31, 2014 and the October 2014 disbursements in the total amount of $61,862.16 as presented.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Monthly Income/Expense Report (Discussion):  There was no discussion.

Librarian’s Report:  Presented by Novak.

Personnel:  There was no additional report.

Facilities/Operations:  There was no additional report.

Community/Fundraising:  There was no additional report.

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

Committee Reports:

Board Policy:  The Policy Committee met on October 28, 2014 at 4:15 p.m. to further discuss the Library Director’s goals with Novak and review the Patron Behavior Policy.

Finance:  There was no report.

Friends’ Liaison:  The Friends are selling a silver ornament for the library’s 25th Anniversary for $15.  Baskets for the Holiday Basket Fundraiser will be on display from November 21–December 16.  December 2nd is Giving Tuesday where donations may be made to the Friends.  The next book sale is scheduled for December 5-7.  The Member’s Holiday Luncheon is scheduled for December 19 at Boulder Ridge.  The Downton Abbey themed tea on November 6, 2014 raised $500.  The November book sale raised $650.

New Business:

Levy Ordinance, Ordinance 2014-4:  Pilat motioned, Ayers seconded to approve an Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2014, and Ending June 30, 2015 as presented.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Approval of Personal Appearance Policy:  Enforcement is not currently uniform between Department Heads and the proposed changes reflect the intention to have uniformity in the library.  The Board voiced a concern that the proposed policy revisions would allow for the staff working in the back office to dress more casual since they don’t interact with the public as much.  Novak will report back at the December Regular Monthly Board Meeting on sample policies for wording options of bullet #2 – “Employees who do not regularly meet with the public should follow basic requirements of safety, hygiene, and comfort, and should be as neat and businesslike as working conditions permit.”  Item to be held over.

Approval of Patron Behavior Policy:  The Board discussed item #4:  Eating and drinking is prohibited at all computer stations in the library…how about covered drinks?  Item to be held over.

Old Business:  There was no old business.

Executive Session:  There was no executive session.

Items from Executive Session for Action:  None

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, December 17, 2014 at the Huntley Area Public Library District at 7:00 p.m.

Board Discussion:  The library, park district and Village of Huntley are sponsoring the Holiday Open House on December 5, 2014.  Events will be at the library from 5-8 p.m., the municipal complex from 3-8 p.m. and the town square beginning at 5:30 p.m.  The Friends Foundation will hold a book sale at the library during the Holiday Open House.  The library will be closing at 4 p.m. on December 5th to prepare for the event.  The insulation project has had a noticeable positive effect.  The Board would like Novak to research making an adjustment to the push and go feature to the front doors to reduce the amount of outside air entering the building through the doors.  The Board would also like Novak to research the installation of an awning to keep the air out.  Resolution 2014-4 is a resolution to obtain a corporate credit card.  The library currently has a personal line of credit.  The Board would like Novak to contact our auditor to discuss the review of credit card statements.  The Policy Committee would need to develop a credit card policy.

Ayers left the meeting at 7:58 p.m.

Adjourn:  Maravilla motioned, Cannalte seconded to adjourn the meeting at 8:03 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Kathleen M. Pilat, Secretary