Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
November 20, 2019
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on November 20, 2019. Vice-President Novalinski called the meeting to order at 5:30 p.m.
Trustees Present: Vito Benigno, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: Chris Budzynksi
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services
Visitors Present: Joe Olsen, Board of Trustees of the Bartlett Public Library District
Public Comments: Mr. Olsen is in attendance tonight to see how our library board interacts and functions. He has attended 22 Board meetings of other libraries and chose the Huntley Area Public Library District because it serves a similar population as Bartlett for a district library.
Secretary’s Report: Threadgill-Smith motioned, Benigno seconded that the Board approve the minutes of the Regular Meeting held on October 16, 2019 as presented. All Ayes. No Nays. Motion carried.
Threadgill-Smith motioned, McKibben seconded that the Board approve the minutes of the Special Meeting held on November 13, 2019 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: McKibben motioned, Cratty seconded that the Board approve the checks and financial report for October 2019 as presented. Roll call votes were: Benigno-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-October 2019 and there were no questions.
Library Director’s Report: Presented by Novak.
Bid documents have been compiled and were released to vendors on Monday, November 18th. Over 280 vendors were contacted for the bid process. The library will appear before the Village of Huntley Planning Commission to discuss the building project and answer questions on December 9th at 6:30 p.m. Then the library will appear before the full Village Board on December 19th at 7 p.m. to get formal approval. Under the Village of Huntley’s Development Guide, the library is required to notify the community about the building project as follows: 1) Publication in a Newspaper; 2) Serving Written Notice; and 3) Posting a Sign on the Parcel. The library will post a notice in the Northwest Herald and post a sign on our property. On November 19th, the library issued written notice to property owners within 250 feet of the library’s parcel via certified mail, return receipt request at a cost of $219.20. Mr. Drew Zimmerman, of the Northwest Herald, contacted Novak to obtain a copy of our levy ordinance and to discuss it. He may run an article related to our levy.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends hosted a Thank You breakfast for the staff this morning. The next book sale will be on December 7 & 8. This will be the final book sale until the building project is completed. The Annual Plea letters have been mailed.
Levy Ordinance Approval: Smith motioned, Benigno seconded that the Board approve Levy Ordinance 2019-4: An Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2019 and Ending June 30, 2020 as presented. Roll call votes were: Benigno-Aye; Cratty-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, December 18, 2019 at the Huntley Area Public Library District at 5:30 p.m.
Board Discussion: There was no Board Discussion.
Per Capita Grant Requirements Review: As a part of the library’s FY 2019-2020 Per Capita Grant application through the State of Illinois, the Board will review Chapter 11 through the Appendices of the Trustee Facts File, Third Edition, familiarize themselves with the services provided by the Digital Public Library of America and the Illinois Digital Archives and Cratty will view a video focusing on organizational management. The Per Capita Grant will be submitted by January 15, 2020.
Staff Holiday Party: Threadgill-Smith motioned, Novalinski seconded that the Board approve a staff holiday party not to exceed $1,500. All Ayes. No Nays. Motion carried.
Board Retreat: A retreat will be scheduled on a Saturday at the end of January 2020 at the Park District complex. The Park District has agreed to let the library use their space for the retreat at no cost.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Adjourn: McKibben motioned, Cratty seconded to adjourn the meeting at 5:58 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary