Regular Meeting Minutes – November 21, 2018

Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

November 21, 2018 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on November 21, 2018.  President Budzynski called the meeting to order at 5:30 p.m. 

Attendance: 

Trustees Present:  Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  None 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations 

Visitors Present:  None 

Public Comments:  There were no public comments. 

Secretary’s Report:  Threadgill-Smith motioned, Cratty seconded that the Board approve the minutes of the Regular Meeting held on October 17, 2018 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  Novalinski motioned, Smith seconded that the Board approve the checks and financial report for October 2018 as presented.  Roll call votes were:  Budzynski-Aye; Cratty-Aye, McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.  The credit card payment, under Frank Novak, to Courtyard Marriott for $431.25 was for the ILA Conference in Peoria, IL.  The credit card payment, under Sergio Ramos, to Warehouse Direct for $1,895.00 was for a vacuum. 

Monthly Income/Expense Report (Discussion):  The Monthly Income/Expense Report will begin to reflect the printing and mailing costs for the three building program related documents to the community.  In addition, the report will begin to reflect the Business Reply Mail permit for the Public Opinion Survey.  No more bulk mailings are schedules at this time. 

Librarian’s Report:  Presented by Novak. 

To date, 758 Public Opinion Surveys have been returned to the library.  Novak believes a “get out to vote” effort might be needed regarding the building program.  The Board Retreat is scheduled for December 1 at the Park District Administration Building from 8 a.m. to 1 p.m.  The focus of the meeting will be on the library building project design and the FY2019 requirements of the Per Capita Grant.  The library will be applying for a Live and Learn Grant to help address roof repairs.  The grant award is up to $125,000 with a one-for-one matching requirement for the library.  The staff has requested to close the library at 5 p.m. the day before Thanksgiving.  The Board would like Novak to poll the staff about additional changes to the current Holidays policy and present all the recommendations for change to the Board at one time.  Novak invited the trustees to meet and greet the public attending the Very Merry Huntley event on November 30, 2018. 

Committee Reports: 

Policy & Personnel:  There was no report. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by Kampwerth.  The holiday baskets are on display.  The Friends anticipate earning $3,000 from this fundraiser.  The Friends have already raised $300 from Giving Tuesday. 

New Business: 

Levy Adoption Ordinance:  Novalinski motioned, Threadgill-Smith seconded that the Board approve An Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2018 and Ending June 30, 2019 as presented.  Roll call votes were:  Budzynski-Aye; Cratty-Aye, McKibben-Aye, Moore-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Per Capita Grant Requirements Review:  Postponed until the Board Retreat on December 1, 2018. 

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, December 19, 2018 at the Huntley Area Public Library District at 5:30 p.m. 

Board Discussion:  Threadgill-Smith will need to leave the board retreat around noon.  Threadgill-Smith will complete at least one free online education opportunity focusing on meeting the needs of patrons with challenges or disabilities.  The following will be discussed at the retreat: 

  • Funding Campaign 
  • Naming Opportunity 

President Budzynski thanked the trustees for their time and effort for serving the library and community. 

Executive Session:  There was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Threadgill-Smith motioned, Cratty seconded to adjourn the meeting at 6:06 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary