Regular Meeting Minutes – October 15, 2014

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

October 15, 2014

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held at Pinecrest Golf Club-Pinecrest Restaurant, 11220 Algonquin Road, Huntley, IL 60142 on October 15, 2014.  The meeting was called to order at 7:01 p.m. by President Schadt.

Attendance:

Members Present:  Mitch Baker, Beverly Cannalte, Ann Christiansen, Virginia Maravilla, Kathleen Pilat and Jan Schadt

Members Absent:  Rusty Ayers

Library Staff Present:  Frank Novak, Director; Loralei Getty, Business Manager; Pamela Kampwerth, Volunteer and Outreach Coordinator; Leigh Ann Porsch, Communications and Development Coordinator; Sergio Ramos, Head of Maintenance

Visitors Present:  None

Public Comments:  There were no comments.

 

Secretary’s Report:  Maravilla motioned, Baker seconded to approve the September 24, 2014 Regular Board Meeting Minutes as presented.  Four Ayes.  Two Abstains.  No Nays.  Motion carried.

 

Financial Reports and Checks:  Pilat motioned, Baker seconded to approve the Financial Report for FY 14/15 as of September 30, 2014 and the September 2014 disbursements in the total amount of $72,041.02 as presented.  Roll call votes were:  Baker-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

 

Monthly Income/Expense Report (Discussion):  There was no discussion.

 

Librarian’s Report:  Presented by Novak.

Personnel:  There was no additional report.

Facilities/Operations:  Regarding the two-day closure, the insulation project is going well.  Ramos showed the Board the corrosion on the sprinkler heads that are defective and currently being replaced.  The library is scheduled to re-open to the public on Thursday, October 16th at noon.

Community/Fundraising:  There was no additional report.

Circulation/Program Usage:  There was no additional report.

RAILS Library System Report:  There was no additional report.

 

Committee Reports:

Board Policy:  The Policy Committee will meet on October 28, 2014 at 4:15 p.m. to further discuss the Library Director’s goals with Novak and review the Patron Behavior Policy.

Finance:  There was no report.

Friends’ Liaison:  The next book sale is scheduled for November 1-2.  The Friends are preparing for the Downton Abbey themed tea on November 6, 2014.  The Culver’s Fundraiser Night on October 13th raised approximately $500.  Planning has begun for the Holiday Basket Raffle Fundraiser.  This year, the Board will sponsor a holiday basket with a silver theme representing the library’s 25th anniversary.

 

New Business:

Review of Levy Ordinance and Select Date for Levy Hearing and Adoption:  Pilat motioned, Baker seconded to hold the Levy Hearing and Adoption on November 19, 2014 at 6:45 p.m.  The library is estimated to levy the sum of $2,853,110.  All Ayes.  No Nays.  Motion carried.

Transfer of Library Funds from Operating Fund to Special Reserve Fund:  Pilat motioned, Christiansen seconded to transfer $25,000 from the Operating Fund to the Special Reserve Fund.

Roll call votes were:  Baker-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Approval of Library Cameras:  Maravilla motioned, Cannalte seconded to approve the purchase and installation of a surveillance camera system for the library per the quote from the September Regular Board Meeting.  Roll call votes were:  Baker-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion carried.

Old Business:  There was no old business.

Executive Session:  There was no executive session.

Items from Executive Session for Action:  None

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, November 19, 2014 at the Huntley Area Public Library District at 7:00 p.m.

Ramos left the meeting at 7:37 p.m.

Board Discussion:  The 202 invitations to the 25th Anniversary Celebration have been mailed.  The Village of Huntley will be reading a proclamation referring to the library’s 25th Anniversary on Thursday, October 23rd at 7 p.m. at the Village Hall.  At the 25th Anniversary Celebration on November 7, 2014, Chuck Ruth will discuss the past, Rusty Ayers will discuss the present and Frank Novak will discuss the future of the library.  The Board and Novak reviewed the Library Director’s goals for the next six months.  Tangible goals should be submitted at the one year review.

 

Novak left the meeting at 8:08 p.m. and returned to the meeting at 8:12 p.m.

Exterior Library Sign:  Ramos is still gathering information on pricing.  Item to be held over.

New Library Logo:  The Board decided on a new library logo.

Patron Behavior Policy Review:  The Policy Committee is meeting on October 28, 2014 at 4:15 p.m. to review the Patron Behavior Policy.

Adjourn:  Pilat motioned, Christiansen seconded to adjourn the meeting at 8:45 p.m.  All Ayes.  No Nays.  Motion carried.

 

Respectfully Submitted,

Kathleen M. Pilat, Secretary