Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
October 21, 2020
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on October 21, 2020. President Budzynski called the meeting to order at 5:30 p.m.
Trustees Present: Vito Benigno, Chris Budzynski, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith
Trustees Absent: Sean Cratty
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Deborah Luetscher, Head of Youth Services; Leigh Ann Porsch, Head of Marketing and Public Relations
Visitors Present: There were no visitors.
Public Comments: There were no public comments.
Secretary’s Report: Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of the Budget and Appropriation Ordinance Hearing held on September 16, 2020 as presented. All Ayes. No Nays. Motion carried.
Benigno motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on September 16, 2020 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Threadgill-Smith motioned, Benigno seconded that the Board approve the checks and financial report for September 2020 as presented. Roll call votes were: Benigno-Aye; Budzynski-Aye, McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried. Check #28279 payable to Philip Shouse for $500 is for the recording of “Fresh”. Lost and Paid describes when the Huntley Library pays another library for an item that is lost or damaged by our patrons. At the same time, the Huntley Library charges our patron for the replacement cost of the lost or damaged item.
Monthly Income/Expense Report (Discussion): The library is currently $37,000 under budget on the building program. The External Monthly Report from Gilbane should continue to be included in the board packet.
Library Director’s Report: Presented by Novak. The library will continue to follow the recommendation of the State of Illinois regarding public health restrictions related to COVID-19.
Policy: There was no report.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends raised $1,524 from the Culver’s anniversary sale. The holiday basket fundraiser has already raised $4,000. Corner Books has been taking in $400-$500 per month. The Friends have raised $10,000 so far this calendar year.
Review of Draft Levy Ordinance, Approval of Property Tax Estimate, and Selection of Date for Levy Adoption: Novalinski motioned, Benigno seconded that the Board approve an increase of 3.5% over last year’s total tax extension and adopt the levy ordinance at the Regular Board Meeting on November 18, 2020. Roll call votes were: Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.
Program Room/Library Space Names: The Board determined the following names will be assigned to the addition’s large public rooms:
· Program Room 1
· Program Room 2
· Program Room 3
· Quiet Room
· Business Center
· Creative Studio
· Sound Studio
· Children’s Library
Threadgill-Smith left the meeting at 6:14 p.m.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, November 18, 2020 at 5:30 p.m.
Parking Lot and Exterior Lighting Issues: As a result of the construction project, the library has no parking lot lights or any temporary exterior lights for staff or the public. This means we have an additional risk of accidents and falls on library property. There has been a suggestion that the library close half an hour after the official sunset time each day. The new parking lot poles are expected to ship on November 16th. It will take crews approximately three to four days to install and power the lights after they are delivered to the library. The lights were set to arrive much earlier, but the supply chain was interrupted. It is the consensus of the board to not close early and rent two temporary light fixtures at a cost of approximately $2,000 per month.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None.
Adjourn: Novalinski motioned, McKibben seconded to adjourn the meeting at 6:28 p.m. All Ayes. No Nays. Motion carried.
Shannon V. McKibben, Secretary