Regular Meeting Minutes – October 23, 2013

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

October 23, 2013

 

The Board of Trustees of the Huntley Area Public Library District met at the library on October 23, 2013.  President Jan Schadt called the Levy Ordinance Hearing to order at 6:46 p.m.  Also present were Beverly Cannalte, Ann Christiansen, Virginia Maravilla, Patrick McDonald, Director, and Loralei Getty, Business Manager.  Rusty Ayers entered the meeting at 6:52 p.m.  Kathleen Pilat entered the meeting at 7:35 p.m.  Mitch Baker was absent.

Visitors:  No visitors.

Public Comment:  No comments.

Ayers entered the meeting at 6:52 p.m.

Levy Ordinance Hearing:  Since there were no members of the public present, the hearing was closed.  Ayers motioned, Christiansen seconded to adjourn the Levy Ordinance Hearing at 7:02 p.m.  All Ayes.  No Nays.  Motion approved.

President Schadt convened the Regular Meeting at 7:02 p.m.

Visitors:  Sergio Ramos, Head of Maintenance.

Public Comment:  No comments.

Secretary’s Report:  Maravilla motioned, Cannalte seconded to approve the September 18, 2013 Regular Board Meeting Minutes.  All Ayes.  No Nays.  Motion approved.

Financial Reports and Checks:  Ayers motioned, Cannalte seconded to approve the Treasurer’s Report and checks as submitted for September.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  No discussion.

Librarian’s Report:  Presented by McDonald.

Personnel:  On November 19th, the Staff Wellness Committee will be hosting a program for staff on eating tips for the holiday season.

Facilities/Operations:  The Board will consider new natural gas contract options at the Regular November Board Meeting. 

Community/Fundraising:  The “Library Lounge” program, which provides patrons with an opportunity to pick-up a Friends book to read while waiting for an appointment at a local business, is going well.  On September 24th, the library hosted a meeting with representatives from School District #158, the Huntley Park District and the Village of Huntley to discuss a cooperative 2014 Community Program promoting reading and healthy living.  A second meeting has been scheduled for November 4th.  McDonald will gather additional information on the results of this year’s Libraryopoly program for the Board.

Circulation/Program Usage:  During their first full month of operation in September, the Express Check-Out stations were used for 65% of the total check-outs.

RAILS Library System Report:  At the ILA conference, RAILS presented information regarding the upcoming eRead Illinois eBook program.  The library is also investigating an additional eBook program through Innovation Experts.

Committee Reports:

Board Policy:  No report.

Finance:  No report.

Friends’ Liaison:  Reported by Schadt.  A National Friends’ of Libraries Week Celebration was this afternoon from 1 p.m. to 2:30 p.m.  The Holiday Basket Raffle Fundraiser this year will be held from November 15th through December 17th.

Library Building Stone and Brick Repair and Treatment:  Maravilla motioned, Cannalte seconded to approve the engagement of Valenti Brothers to perform brick repair and treatment to the structure surrounding the HVAC units on the northeast side of the building at a price not to exceed $3,000, provided the library-requested information is satisfactorily provided and the weather permits the work to be properly performed.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Pilat entered the meeting at 7:35 p.m.  Ramos left the meeting at 7:40 p.m.

Communications, Marketing and Development Plan 2013-16:  The board discussed the Communications, Marketing and Development Plan 2013-16.

Levy Ordinance, Ordinance 2013-4:  Ayers motioned, Christiansen seconded to approve Ordinance 2013-4:  An Ordinance Providing for the Levying and Assessment of Taxes by the Huntley Area Public Library District, McHenry and Kane Counties, Illinois, for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014 as presented.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye, and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

Executive Session:  Christiansen motioned, Pilat seconded to meet in Executive Session at 8:20 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2:  the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

The Board left the Executive Session at 9:35 p.m.

Christiansen motioned, Ayers seconded to return in Executive Session at 9:40 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2:  the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.  Roll call votes were:  Ayers-Aye, Cannalte-Aye, Christiansen-Aye, Maravilla-Aye, Pilat-Aye and Schadt-Aye.  All Ayes.  No Nays.  Motion approved.

The Board left the Executive Session at 10:35 p.m.

Items from Executive Session for Action:  None.

Board Discussion:  No discussion.

Adjourn:  Ayers motioned, Christiansen seconded to adjourn the meeting at 10:38 p.m.  All Ayes.  No Nays.  Motion approved.

 

Respectfully Submitted,

Kathleen M. Pilat, Secretary

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