Regular Meeting Minutes – September 15, 2021

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Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

September 15, 2021

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Temporary Meeting Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on September 15, 2021. President Budzynski called the meeting to order at 5:45 p.m.

Attendance:

Trustees Present: Chris Budzynski, Sean Cratty, Katie Kunde, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: Vito Benigno

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Douglas Cataldo, Head of Marketing & Public Relations; Pamela Kampwerth, Head of Programming & Outreach Services

Visitors Present: Paul Inserra, ATA Group, LLC

Public Comments: There were no public comments.

Presentation of Audit by Paul Inserra, CPA: Paul Inserra, of ATA Group, LLC, reviewed the financial statements and operational matters of the Huntley Area Public Library District for the fiscal year ended June 30, 2021, which included a clean opinion letter.

Inserra left the meeting at 6 p.m.

Secretary’s Report: Threadgill-Smith motioned, Cratty seconded that the Board approve the minutes of the Regular Meeting held on August 18, 2021 as presented. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: McKibben motioned, Cratty seconded that the Board approve the checks and financial report for August 2021 as presented. Roll call votes were: Budzynski-Aye; Cratty-Aye; Kunde-Aye, McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-August 2021 and there were no questions.

Library Director’s Report: Presented by Novak. Novak is ready to approve the purchase of office furniture for Phase II of the building project for $304,082.98. Furniture purchases for Phase I & II combined will total $490,839.78 which is $40,839.78 over the original budget of $450,000. The original budget was set two years ago and according to the Producer Price Index from the Bureau of Labor Statistics, office furniture prices have increased 15.8% over the past two years due to inflation. In addition, the library needed additional storage and storage furniture typically costs more than furniture. The Board has no objection to going over budget by purchasing the furniture for Phase II. The overall project should still be on budget, at the end of the project, even with the office furniture going over budget for Phase II.

Committee Reports:

Policy: There was no report.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Kampwerth. Fall Fest book sale will be September 24 – 26, 2021. There will be a fundraiser night at Culver’s on October 11, 2021. The Breakfast Fundraiser on October 20, 2021 has been canceled. The Friends would like to reschedule this event in May of 2022. The Fall Basket fundraiser will be from October 20 – November 18, 2021. Fall baskets will be on display starting October 20th. The Friends have already received approximately $1,000 in donations for the baskets.

New Business:

Approval of FY 2021-2022 Budget and Appropriation Ordinance: As required by law, a hearing notice was published in the newspaper and a copy of the tentative ordinance was made available for review at the front desk here at the library. Kunde motioned, Cratty seconded that the Board approve the Ordinance Providing for Budget and Appropriations of the Huntley Area Public Library District, McHenry and Kane Counties, Illinois for the Fiscal Year Beginning July 1, 2021 and Ending June 30, 2022 as presented. Roll call votes were: Budzynski-Aye; Cratty-Aye, Kunde-Aye, McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Transfer from Operating Fund to Special Reserve Fund: Once funds are transferred to the Special Reserve Fund, those monies become subject to the Special Reserve Fund Ordinance. This ordinance outlines the uses for Special Reserve Fund dollars. Those uses, as set forth in the Special Reserve Fund Ordinance, are:

    • The expansion and improvement of library services by the development of a modern comprehensive library facility through expert studies and/or consultants,
    • Purchase of real estate for buildings,
    • Construction of facilities,
    • Remodeling, repairing, improving, or addition to existing facilities, or
    • Purchase of necessary equipment and materials for or in anticipation of such expanded library facilities

Novak is recommending a modest transfer of $10,000 from the Operating Fund to the Special Reserve Fund because the library is in the middle of a construction project. McKibben motioned, Threadgill-Smith seconded that the Board approve transferring $10,000 from the Operating Fund to the Special Reserve Fund. Roll call votes were: Budzynski-Aye; Cratty-Aye, Kunde-Aye, McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Auditing Official under 50 ILCS 105/4.1: Since the August 2021 Regular Board Meeting, the McHenry County State’s Attorney’s Office has issued materials for compliance with the Illinois law related to retaliation against whistleblowers. Now that there is something in place from the State’s Attorney, Novak recommends removing the Library Director as the auditing official and make the McHenry County State’s Attorney’s Office the library’s auditing official for purposes of the statute. Threadgill-Smith motioned, Kunde seconded that the Board approve the change requested by the Library Director to remove the Library Director as the auditing official and add the McHenry County States Attorney as the auditing official. Roll call votes were: Budzynski-Aye; Cratty-Aye, Kunde-Aye, McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, October 20, 2021 at 5:30 p.m.

Board Discussion: Cataldo and Kampwerth discussed the architects’ draft elevation of the proposed legacy wall that will be included in the addition. The legacy wall would consist of frames, painted circles, wall decals and a television screen that acknowledges all donors, past and present. The proposed design would allow flexibility to update printouts without having items engraved. To date, memorial donations have raised almost $9,000 to pay for the legacy wall. The board endorses the proposal.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Adjourn: McKibben motioned, Threadgill-Smith seconded to adjourn the meeting at 6:41 p.m. All Ayes. No Nays. Motion carried.

 

Respectfully Submitted,

Shannon McKibben, Secretary

Alert: On Wednesday, December 8 from 9:30 to 11:30 P.M., account access and catalog search will be unavailable due to a catalog upgrade.
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