Regular Meeting Minutes – September 18, 2019

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Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

September 18, 2019 

DRAFT 

 

 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on September 18, 2019President Budzynski called the meeting to order at 5:35 p.m. 

 

Attendance: 

Trustees Present:  Vito Benigno, Chris Budzynski, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent: Sean Cratty 

Library Staff Present:  Frank Novak, Library Director; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations 

Visitors Present:  Paul Inserra, McClure, Inserra & Co., Chtd.; Alison Andrews and Roger Schroepfer, Wold Architects & Engineers; Walter Hadeler, Gilbane  

Public Comments:  There were no public comments. 

Presentation of Library Audit by Paul Inserra:  Paul Inserra, of McClure Inserra & Company Chartered, reviewed the financial statements and operational matters of the Huntley Area Public Library District for the fiscal year ended June 30, 2019, which included a clean opinion letter. Inserra left at 5:49 p.m. 

Secretary’s Report:  Threadgill-Smith motioned, Novalinski seconded that the Board approve the minutes of The Policy Committee Meeting, August 21, 2019.  All Ayes. No Nays. Motion carried. McKibben motioned, Novalinski seconded that the Board approve the minutes of the Regular Meeting held on August 21,2019, as presentedAll Ayes. No Nays. Motion carried. 

Financial Reports and Checks:  Smith motioned, McKibben seconded that the Board approve the checks and financial report for August 2019 as presentedRoll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried.   

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report dated August 2019 and there were no questions. 

Library Director’s Report:  Presented by Novak. 

On September 12, 2019, Novak and Wold Architects & Engineers presented a Conceptual Review of the proposed site plan and building elevations for the building project to the Village of Huntley Board. Novak is seeking approval to hire an Audio-Visual consultant for the building project not to exceed $26,000. Novak is also asking to schedule a special board meeting on Tuesday, December 3rd, 2019, to approve final Design and Development documents. A ground-breaking ceremony for the building project is being planned for Wednesday, February 19th at noon. 

Building Program – Design Development Phase/Estimate Presentation. Alison Andrews from Wold Architects & Engineering and Walter Hadeler from Gilbane gave the presentation. Andrews reviewed the site and floor plans. Hadeler reviewed the budget and discussed alternate expenses and deductions. Hadeler left the meeting at 6:28 p.m. 

 

Committee Reports: 

Policy & Personnel:  There was no report. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by KampwerthFriends are preparing for the Fall Fest book sale and have begun planning for the 2019 Holiday Basket Fundraiser. In addition, Friends are working to empty and clear the current Friends closets in preparation for the move in October. 

 

New Business:  

Approval of FY 2019-2010 Budget and Appropriation Ordinance:  Novalinski made a motion to approve the ordinance, Benigno seconded. Roll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried.   

Transfer from Operating Fund to Special Reserve Fund: Novalinski made a motion to transfer $100,000 from the general operating fund to the Special Reserve Fund. Threadgill-Smith seconded the motion. Roll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried.   

Design Development Phase of Building Program Approval Benigno made a motion to approve the estimates, color palette and designs for the building program. McKibben seconded. Roll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried.   

Library User Suspension: Novak asked to suspend a patron for three years for theft of library materials. Threadgill-Smith made a motion to suspend the patron for three years. Novalinski seconded the motion. Roll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-AyeAll Ayes.  No Nays.  Motion carried.   

 

Approval of Revised Patron Behavior Policy: Benigno made a motion to approve the policy as amended. Novalinski seconded the motion. All Ayes. Motion carried. 

 

Approval of Library Photography and Video Polity: Threadgill-Smith made a motion to approve the policy. McKibben seconded the motion. All Ayes. Motion carried. 

 

Approval of Revised Freedom to Read Policy: McKibben made a motion to approve the policy. Threadgill-Smith seconded the motion. All Ayes. Motion carried. 

 

Approval of Revised Drug-Free Workplace Polity: Novalinski made a motion to approve the policy. Benigno seconded the motion. All Ayes. Motion carried. 

 

Approval of Revised Smoke-Free Workplace Policy: Threadgill-Smith made a motion to approve the policy. McKibben seconded the motion. All Ayes. Motion carried 

 

Building Project Audio Visual Consultant Engagement Approval: McKibben made a motion to approve the hiring of an A/V Consultant not to exceed $24,000. Novalinski seconded the motion. Roll call votes were:  Benigno-Aye; Budzynski-Aye; McKibben-Aye, Novalinski-Aye, Smith-Aye and Threadgill-Smith-Aye.  Six Ayes.  No Nays.  Motion carried.   

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, October 16, 2019 at the Huntley Area Public Library District at 5:30 p.m. A special board meeting will be held on Tuesday, December 3rd, 2019, to approve final Design and Development documents. 

Board Discussion:   

The board asked that the annual board retreat be scheduled for January 2020. Novak is proposing that the Tax Levy Rate be set at 4.9%. In addition, the board discussed and agreed to move forward with a tentative date for a groundbreaking ceremony on Wednesday, February 19 at noon. 

Executive SessionThere was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Novalinski motioned, McKibben seconded to adjourn the meeting at 6:59 p.m.  All Ayes. No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary