Regular Virtual Meeting Minutes – June 17, 2020

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Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Virtual Regular Meeting 

June 17, 2020 

 

 Call to Order:  A virtual regular meeting of the Board of Trustees of the Huntley Area Public Library District was called to order on Wednesday, June 17, 2020.  The link and call in number are https://zoom.us/j/98669768411?pwd=UHkwclNhekt1dklaK2Rac240Y2Zpdz09,1-312-626-6799, webinar ID: 986 6976 8411, password: 275232President Budzynski called the meeting to order at 5:31 p.m. 

Attendance: 

Trustees Present:  Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, David Novalinski, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  None 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Douglas Cataldo, Computer Systems Administrator; Leigh Ann Porsch, Head of Marketing and Public Relations; Pamela Kampwerth, Head of Circulation and Outreach Services; Elizabeth Steffensen, Head of Information Services 

Visitors Present:  Nancy Jarvis, Resident 

Public Comments:  There were no public comments. 

Secretary’s Report:  Smith motioned, Cratty seconded that the Board approve the minutes of the Regular Meeting held on May 20, 2020 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  Novalinski motioned, McKibben seconded that the Board approve the checks and financial report for May 2020 as presentedRoll call votes were:  Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays. Motion carried. 

Monthly Income/Expense Report (Discussion): There was no discussion. 

Library Director’s Report:  Presented by Novak.  The library’s book drops are open and curbside service will begin on June 22ndThe library will be providing delivery of materials to cars parked in the west parking lot and have tables in the front lobby area for pickup at scheduled times.  RAILS delivery service will begin on June 29th.  The library will need to consider how it will open up more, if at all, as the State of Illinois moves to phase 4 of the COVID-19 recovery phases.  Construction is currently on-schedule and slightly under-budget.  The steel frame has been erected.  The library will need to be closed 3-5 days in September 2020 due to a missing electrical panel.  The missing panel is due to a supply chain issue as a result of COVID-19.  Under 820 ILCS 115/9.5, employers in Illinois are required to reimburse employees for qualifying expenses incurred during the course of employment.  The library will reimburse $20 per month for full-time staff and $10 per month for part-time staff for wireless phone service and home Internet service.  The library’s annual audit is scheduled to begin on July 1st.   

Committee Reports: 

Policy:  Met at 5 p.m. on June 17th to discuss the Communications and Media Relations Policy. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by KampwerthThe Friends will have their board meetings virtually.  There current is no fundraising.  The newsletter was sent out this week as a means to stay in touch in the volunteers. 

New Business:  

Draft of FY 2019-2020 Working Budget:  There are two new line items under Income:  Taxes-McHenry County 2019 Bond and Taxes Kane County 2019 Bond.  Due to the pandemic, the Friends Foundation income is unknown.  As a result, the library will receive little to no money for programming.  The Materials budget has been increased for digital materials.  The Computers budget is increased so two new servers can be purchased.  Threadgill-Smith motioned, Benigno seconded that the Board approve the FY20-21 Working Budget as proposed.  Roll call votes were:  Benigno-Aye; Budzynski-Aye, Cratty-Aye; McKibben-Aye; Novalinski-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays. Motion carried. 

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, July 15, 2020 at 5:30 p.m. 

Board Discussion:  If the State of Illinois moves to Phase 4 of the recovery on June 26th, the board feels the library should proceed cautiously to limit library staff exposure to COVID-19. 

Executive SessionThere was no Executive Session. 

Items from Executive Session for Action:  None. 

Adjourn:  Threadgill-Smith motioned, Cratty seconded to adjourn the meeting at 6:14 p.m.  All Ayes.  No Nays.  Motion carried. 

 

Respectfully Submitted, 

Shannon V. McKibben, Secretary