Pay Range: $19.00 – $23.00 per hour (commensurate with experience)
Status: Part-time, approximately 18 hours per week, Non-Exempt (Hourly)
Reports to: Library Director
Schedule: Flexible; includes occasional evenings and weekends for meetings and events
About the Position
The Huntley Area Public Library District is seeking a Friends Foundation Liaison to support the Friends Foundation, a 501(c)(3) organization that raises funds and advocates on behalf of the library.
This part-time position plays a key role in supporting Friends Foundation operations through administrative assistance, event coordination, financial recordkeeping, and communications. The Liaison serves as a connector among the Friends Foundation Board, library staff, volunteers, and the public by helping ensure well-run fundraising efforts, accurate financial reporting, and clear, consistent messaging.
Key Responsibilities
● Serve as a primary point of contact for Friends Foundation communications and inquiries
● Provide clerical and administrative support, including meeting preparation, recordkeeping, and correspondence
● Assist with planning and executing Friends Foundation fundraising and community events
● Maintain financial records, assist with deposits and reconciliations, and support Treasurer reporting
● Manage Friends Foundation credit card and PayPal documentation in accordance with internal controls
● Draft and coordinate Friends Foundation communications in collaboration with the library’s Marketing Department
● Support volunteer coordination and represent the Friends Foundation at events as assigned
● Foster effective communication and collaboration among the Friends Foundation, library staff, and the public
Required Qualifications
● Associate’s degree or equivalent college coursework (business, communications, nonprofit administration, or related)
● Two (2) years of relevant experience in administrative support, bookkeeping support, event coordination, nonprofit support, or a related field (or equivalent combination of education and experience)
● Proficiency with QuickBooks or similar accounting software
● Proficiency with Microsoft 365 (Outlook, Word, Excel, and/or database tools)
● Ability to handle confidential information with discretion and professionalism
Preferred Qualifications
● Experience supporting a nonprofit board or volunteer organization
● Experience with financial tracking, reconciliations, and documentation
● Experience creating promotional materials and coordinating communications
● Familiarity with public libraries, Friends/Foundation groups, or community fundraising
● Experience using Canva or similar design tools
Working Conditions and Physical Requirements
● Office/library environment with regular computer use
● Occasional lifting (up to 25 lbs) related to events and materials
● Occasional evening and weekend work for meetings and fundraising events
● Local travel may be required for deposits or off-site events
How to Apply
Interested candidates should submit a cover letter and résumé to resume@huntleylibrary.org.
The Huntley Area Public Library District is an Equal Opportunity Employer.
