Regular Meeting Minutes – April 24, 2013

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

April 24, 2013

 

The Board of Trustees of the Huntley Area Public Library District met at the library on April 24, 2013.  President Jan Schadt called the meeting to order at 7:00 p.m.  Also present were Rusty Ayers, Mitch Baker, Ann Christiansen, Judith Klein, Kathleen Pilat, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Business Office Coordinator.

Visitors:  Beverly Cannalte, Board Member-Elect.  Virginia Maravilla, Board Member-Elect.

Public Comment:  No public comment.

Secretary’s Report:  Christiansen motioned, Klein seconded to approve the March 20, 2013 Regular Board Meeting Minutes.  All Ayes.  No Nays.  Motion approved.

Financial Reports and Checks:  Threadgill-Smith motioned, Christiansen seconded to approve the Treasurer’s Report and checks as submitted for March.  Roll call votes were:  Ayers-Aye, Baker-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  No discussion.

Librarian’s Report:  Presented by McDonald.

Personnel:  Three staff members recently celebrated their 10 year employment anniversaries with the library.  The Staff Appreciation Committee is hosting a celebration of those milestones at 11 a.m. on April 25th in the staff break room.

Facilities/Operations:  To increase savings, more efficiently use staff time and to be more environmentally-friendly, Board Meeting packets will soon be distributed to Board Members electronically.  Toward that end tablets will be purchased for each Board Member.  The library has received notice that it has been awarded a FY2013 Illinois Public Library Per Capita Grant in the amount of $40,101.99.  The funds from the grant have not yet been received from the State of Illinois.

Community/Fundraising:  To thank them for all they do for the community and the library, the library hosted an Open House this afternoon to thank the library’s fantastic Friends and volunteers.  The library’s booth at the Spring, Sun City Expo was successful, with 23 new library cards being issued.

Circulation/Program Usage:  No additional oral comments.

RAILS Library System Report:  No additional oral comments.

Committee Reports:

Board Policy:  Will meet on April 30th at 4 p.m. to review policy.

Finance:  Will meet on May 9th at 11 a.m. to review the first draft of the working budget for fiscal year 2013/2014.

Friends’ Liaison:  Reported by Threadgill-Smith.  The book sale held on April 6-7 raised $732 plus $550 from the sale of old library computers.  The next book sale will be held on June 1-2.  Culver’s Fundraising Night raised $612.  The next monthly general meeting will be on May 17th.  The Friends Breakfast Fundraiser – Saving America’s Scenic Wonders has sold 107 tickets to date.  On April 27th, the Friends will be assisting with recycling in honor of Earth Day and Arbor Day.  The Sun City Book Club donated $500 to the Friends.  On April 16th, the Friends purchased lunch for the library staff in honor of National Library Workers Day.

Annual Certification with the State of Illinois:  The online process has been completed and the library has certified with the State of Illinois.

Purchase of Check-Out Machines:  Pilat motioned, Ayers seconded to approve the purchase of 2 additional self-check machines in Fiscal Year 2012/2013.  Roll call votes were:  Ayers-Aye, Baker-Aye,

Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Resolution 2013-1:  Ayers motioned, Pilat seconded to approve Resolution 2013-I, Draft IIa as presented. Roll call votes were:  Ayers-Aye, Baker-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Library Card Policy:  Ayers motioned, Pilat seconded to approve the Library Card policy as presented.  All Ayes.  No Nays.  Motion approved.

Appointment Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.

Executive Session:  No executive session.

Items from Executive Session for Action:  None.

Board Discussion:  No discussion.

Adjourn:  Klein motioned, Christiansen seconded to adjourn the meeting at 7:55 p.m.  All Ayes.  No Nays.  Motion approved.

 

Respectfully Submitted,                                                                      

Ann Christiansen, Secretary

 

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