Regular Meeting Minutes – February 21, 2024

Board of Trustees

of the

Huntley Area Public Library District

Minutes of the Regular Meeting

February 21, 2024

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on February 21, 2024. President Budzynski called the meeting to order at 5:30 p.m.

Attendance:

Trustees Present: Chris Budzynski, Sandy Domagalski, Stephanie Duncan, Katie Kunde, Leslie Threadgill-Smith and Stephanie Weil

Trustees Absent: Shannon McKibben

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager

Visitors Present: Marjorie Smith, Omera Suleimon and Harini Pramodh

Pledge of Allegiance: President Budzynski led the Pledge of Allegiance.

Public Comments: There were no public comments.

Email Training by Head of IT Kevin Stringer: Kevin Stringer, the library’s Head of IT, conducted email training for library board members on how to log in and use the library’s email system. The best practice is to routinely use library email accounts rather than using personal email accounts.

Secretary’s Report: Threadgill-Smith motioned, Duncan seconded that the Board approve the minutes of the Regular Meeting held on January 17, 2024 as presented. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: Kunde motioned, Duncan seconded that the Board approve the checks and financial report for January 2024 as presented. Roll call votes were: Budzynski-Aye; Domagalski-Aye; Duncan-Aye; Kunde-Aye; Threadgill-Smith-Aye and Weil-Aye. All Ayes. No Nays. Motion carried. Check #30766 payable to Metalmaster Roofmaster for $469.50 is for the bi-annual service agreement.

Semi-Annual Treasurer’s Report: Trustees reviewed the Semi-Annual Treasurer’s Report: July-December 2023 and there were no questions.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-January 2024 and there were no questions.

Library Director’s Report: Presented by Novak. The Statement of Economic Interest must be filed before May 1, 2024. All board members and the library’s leadership team members must fill out the form and file it with McHenry County. Masonry work is scheduled to begin on the monument sign next week with the screen being installed in mid to late March. On January 4th, there was an accident in the library’s drive-up lane where a driver struck our building and another vehicle. An estimate to repair the concrete, from this accident, has been sent to Liberty Mutual Insurance. The library still needs an estimate to repair the downspout. The Policy Committee agreed to remove the requirement that new employees must wait six months before being able to use sick time and would like to consider increasing the tuition reimbursement amount and shorten the repayment period.

Committee Reports:

Policy: A meeting was held on February 21, 2024 at 5 p.m. for the purpose of a routine review of the library’s Selection and Use of Materials policy, look at the library’s Sick Leave policy, and review other policies that are of interest or needing review.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Smith. The Friends organization approved buying a larger folding machine. At the next meeting, Alex Wyman will introduce the Creative Studio.

New Business: There was no New Business.

Old Business: There was no Old Business.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, March 20, 2024 at 5:30 p.m.

Board Discussion: Trustees asked if there are any results from the October/November 2023 surveys. One discussion point is that patrons want weekend programs. Recently, there has been a Facebook conversation complaining that Youth Services does not have a play area and how this library compares to Barrington Area Library, Algonquin Area Public Library District and Gale Borden Public Library District. The current challenge for the library is to balance the library’s goals and taxpayers.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None

Adjourn: Threadgill-Smith motioned, Duncan seconded to adjourn the meeting at 6:06 p.m. All Ayes. No Nays. Motion carried.

 

Respectfully Submitted,

Loralei Getty, Recorder

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CLOSING NOTICE: The Huntley Area Public Library will be closed Monday, May 27, 2024 in observance of the Memorial Day holiday. The exterior book drop will close at 5:00 p.m. on Sunday, May 26. The library will reopen at 9:00 a.m. on Tuesday, May 28, 2024.