Board of Trustees
of the
Huntley Area Public Library District
Minutes of the Regular Meeting
January 17, 2024
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on January 17, 2024. President Budzynski called the meeting to order at 5:30 p.m.
Attendance:
Trustees Present: Chris Budzynski, Sandy Domagalski, Stephanie Duncan, Shannon McKibben, Leslie Threadgill-Smith and Stephanie Weil
Trustees Absent: Katie Kunde
Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Programming & Outreach Services; Elizabeth Steffensen, Head of Public Services
Visitors Present: Marjorie Smith
Pledge of Allegiance: President Budzynski led the Pledge of Allegiance.
Public Comments: There were no public comments.
Secretary’s Report: McKibben motioned, Domagalski seconded that the Board approve the minutes of the Truth in Taxation Hearing held on November 8, 2023 as presented. All Ayes. No Nays. Motion carried.
Threadgill-Smith motioned, Duncan seconded that the Board approve the minutes of the Policy Committee Meeting held on November 8, 2023 as presented. All Ayes. No Nays. Motion carried.
McKibben motioned, Threadgill-Smith seconded that the Board approve the minutes of the Regular Meeting held on December 20, 2023 as presented. All Ayes. No Nays. Motion carried.
Threadgill-Smith motioned, McKibben seconded that the Board approve the minutes of the Executive Session held on December 20, 2023 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: McKibben motioned, Threadgill-Smith seconded that the Board approve the checks and financial report for December 2023 as presented. Roll call votes were: Budzynski-Aye; Domagalski-Aye; Duncan-Aye; McKibben-Aye; Threadgill-Smith-Aye and Weil-Aye. All Ayes. No Nays. Motion carried. Check #30643 payable to Metalmaster Roofmaster for $898 is not for a warranty issue. The invoice is to repair an area of wall flashing membrane.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-December 2023 and there were no questions.
Library Director’s Report: Presented by Novak. Novak reminded the trustees to RSVP to the post-holiday party. The Head of IT will be at the February Regular Meeting to provide email training. On January 4th, there was an accident in the library’s drive-up lane where a driver struck our building and another vehicle. This individual’s insurance carrier, Liberty Mutual Insurance, has not returned any phone calls about the matter. Novak will continue to follow up with Liberty Mutual Insurance and take other actions if necessary.
Committee Reports:
Policy: A meeting has been scheduled for February 21, 2024 at 5 p.m. for the purpose of a routine review of the library’s Selection and Use of Materials policy, look at the library’s Sick Leave policy, and review other policies that are of interest or needing review.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends organization raised $64,454 in 2023 which was a record for the group. The next book sales will be in March and June. The Friends fundraising breakfast has been changed to a luncheon to be held at the library.
Threadgill-Smith left the meeting at 5:46 p.m.
New Business: There was no New Business.
Old Business: There was no Old Business.
Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, February 21, 2024 at 5:30 p.m.
Board Discussion:
Board Retreat: The library board decided to forgo a retreat for now but is not opposed to having a meeting should the need arise.
Rescheduling of Decennial Committee Meeting: The Decennial Committee meeting from January 9, 2024 has been rescheduled to April 2, 2024 at 5:30 p.m.
Executive Session: There was no Executive Session.
Items from Executive Session for Action: None
Adjourn: McKibben motioned, Duncan seconded to adjourn the meeting at 5:53 p.m. All Ayes. No Nays. Motion carried.
Respectfully Submitted,
Shannon McKibben, Secretary
